Administrative Assistant_OPC at Mental Health Systems, Inc.

San Marcos, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

0.0

Posted On

29 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Support, Communication, EHR Software, Client Payments, Microsoft Office, Data Entry, Confidentiality, Cultural Competency, Bilingual, Supervisory Experience, Budget Preparation, Reception, Organization, Inventory Management, Errands, Office Equipment Maintenance

Industry

Mental Health Care

Description

At TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values People, Culture and Growth are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment. JOB SUMMARY Provide clerical support to the program. Administrative support duties and responsibilities such as reception, filing, phones, reports, ordering supplies, and sorting mail. RESPONSIBILITIES Reasonable accommodation may be made for individuals with disabilities to perform essential job functions. • Communication and clerical duties. Screen and direct calls. • Assisting with EHR and client payments • Administrative support for the PM i.e., preparing communications and reports. • Use and navigate Microsoft Office software, spreadsheets, databases. • Greet and assist visitors and clients. • Log receipt of checks and/or cash, deposit in appropriate account through designated channels. • Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance. • Open clients in EHR and enter data such as demographics. • Maintain confidentiality of client’s care. • Participate in scheduled program meetings. • Other relevant duties as assigned. QUALIFICATIONS • High School Diploma or Equivalent of GED required. • Certified through a recognized alcohol and drug certification program and three years’ experience providing treatment in substance abuse programs required. • Valid CA driver’s license and current auto insurance per contract requirements required. • Two years of supervisory experience. • One year experience preparation of program budgets. • Knowledge of Microsoft Office and EHR software preferred. • Cultural Competency understanding required. • Bilingual preferred. PHYSICAL REQUIREMENTS These physical demands represent what must be met to successfully perform the essential functions of this position. As mentioned above, reasonable accommodation may be made for qualified disabilities. ☒ Seeing ☒ Hearing ☒ Speaking ☒ Stooping/Bending ☒ Working in cramped spaces ☒ Moving around facility ☒ Moving between offices/clients ☒ Driving ☐ Climbing ☒ Lifting/carrying heavy items ☒ Pushing/pulling/dragging items ☒ Standing for long periods ☐ Working outside/underground ☒ Using hands/fingers ☒ Sitting for long periods I can perform the above functions: ☐ Without accommodation ☐ With accommodation. If so, please specify: OTHER DUTIES This job description isn’t a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Responsibilities

The Administrative Assistant provides clerical and administrative support to the program, including communication duties, assisting with electronic health records, and maintaining office organization. Responsibilities also include greeting visitors, managing client payments, and ensuring confidentiality of client care.