Administrative Associate at Aston Carter

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

30.0

Posted On

06 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Document Preparation, Proposal Support, RFP Assembly, Office Operations, Travel Coordination, Invoicing, Expense Tracking, Bookkeeping, Microsoft Office Suite, Google Workspace, Written Communication, Verbal Communication, Multitasking, Organization

Industry

Staffing and Recruiting

Description

Administrative Associate (Architecture) Key Responsibilities Provide day-to-day administrative support to leadership and project teams Manage calendars, meetings, and communications across multiple stakeholders Prepare polished, client-ready documents, reports, and presentations Support proposals and RFPs by assembling materials and tracking deadlines Maintain organized project files, records, and office systems Coordinate travel arrangements, office operations, and team events Assist with invoicing, expense tracking, and basic bookkeeping tasks Collaborate with marketing and project teams as the role evolves Qualifications 2–5+ years of administrative experience required (AEC, architecture, engineering, construction, or professional services experience preferred) Strong organizational and multitasking abilities Experience managing calendars and coordinating schedules Proficiency in Microsoft Office Suite (Google Workspace experience is a plus) Excellent written and verbal communication skills High attention to detail and ability to manage competing priorities Professional, proactive, and team-oriented mindset Why Join Us Opportunity for growth into marketing and expanded responsibilities Hybrid flexibility (WFH Mondays plus additional flexibility) Collaborative, design-driven work environment Fast-paced and engaging role with visible impact across the organization Apply Today If you’re organized, adaptable, and excited to support a creative and collaborative team, we’d love to hear from you. Job Type & Location This is a Contract to Hire position based out of New York, NY. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in New York,NY. Application Deadline This position is anticipated to close on Jun 19, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

Provide day-to-day administrative support to leadership and project teams, including calendar and communication management. Handle document preparation, RFP support, invoicing, and general office operations within an architecture firm.