Administrative Associate I - Public Health at Holland America Group

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Jul, 26

Salary

0.0

Posted On

12 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Vendor scheduling, Invoice processing, Data entry, Travel management, Record retention, Accounts payable, Expense reporting, Microsoft Office Suite, Communication skills, Problem solving, Attention to detail, Logistics, Public health terminology

Industry

Travel Arrangements

Description

Coordinates and supports public health operations, programs, projects, and activities. This position provides administrative support for the Public Health team, such as vendor scheduling, invoice processing, data entry, and managing travel, among others. Essential Functions: * Administrative support for Public Health operations and programs: Completes tasks and processes assigned such as administrative support, vendor scheduling, invoice processing, and data entry. Assists with specific components of various departmental programs, such as water sampling, IMP, and compliance. Manages travel arrangements for all members of the Public Health team. Manages departmental records in compliance with record retention policies. * Financial Support: Codes, records and reviews departmental invoices in the accounts payable systems according to policy. Reconciles appropriate department purchases and expenses using the appropriate source documents and company policy (annual Plan, Markview, departmental purchases). Prepares, submits, and tracks departmental expense reports. Demonstrates sensitivity to cost effectiveness within the department. * AdHoc Project Support: Supports ad-hoc and non-recurring projects while still satisfying requirements of regular daily assignments. Provides cross-coverage for other Health Services and Public Health roles upon request. Knowledge, Skills & Abilities: * Ability to work with minimal supervision and to independently maintain priorities. Comfortable with deadlines. Analytical and problem solver. Consistent attention to detail and accuracy. Intermediate to advanced skills in the use of Microsoft Office Suite. Excellent interpersonal and communication skills (verbal and written) with vendors, ship personnel, employees, internal departments, and management. Qualifications: * High School Diploma or GED/ Associates degree or higher preferred * One year of experience in positions defined by administrative support and/or clerical responsibilities. College degree may substitute for work experience. * Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). * Familiarity with Public Health terminology is preferred. * Experience in logistics and scheduling preferred Travel: No or very little travel likely. Work Conditions:. Work primarily in a climate-controlled environment with minimal safety/health hazard potential. May be requested to work a different shift. Physical Demands: Must be able to remain in a stationary position at a desk and/or computer for extended periods of time. This position is classified as “in-office.” As an in-office role, it requires employees to work from a designated Carnival office in South Florida Monday through Thursday each week. Employees may work from their homes on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area. Offers to selected candidates will be made on a fair and equitable basis, taking into account specific job-related skills and experience.   At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival’s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including: * Health Benefits: * Cost-effective medical, dental and vision plans * Employee Assistance Program and other mental health resources * Additional programs include company paid term life insurance and disability coverage  * Financial Benefits: * 401(k) plan that includes a company match * Employee Stock Purchase plan * Paid Time Off * Holidays – All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee’s discretion.  * Vacation Time – All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year.  All employees gain additional vacation time with further tenure. * Sick Time – All full-time employees receive 80 hours of sick time each year.  Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.   * Other Benefits * Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends * Personal and professional learning and development resources including tuition reimbursement  * On-site Fitness center at our Miami campus #Corp #LI-Hybrid #LI-PG1 About Us Carnival Corporation & plc is the world’s largest leisure travel company, our mission to deliver unforgettable happiness to our guest through our diverse portfolio of leading cruise brands and island destinations, including Carnival Cruise Line, Holland America Line, Princess Cruises, and Seabourn in North America and Australia; P&O Cruises and Cunard Line in the United Kingdom; AIDA in Germany; Costa Cruises in Southern Europe. Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference. In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns. Carnival Corporation & plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law. https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf [https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf] https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf [https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf]

Responsibilities

Coordinates and supports public health operations, including vendor scheduling, invoice processing, and data entry. Manages departmental records, travel arrangements, and provides financial support through expense tracking and reconciliation.