Administrative Associate II at Texas A&M University System

College Station, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Mar, 26

Salary

16.2

Posted On

07 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Customer Service, Data Entry, Microsoft Suite, Medical Knowledge, Clerical Work, Office Maintenance, Team Collaboration, Scheduling, Record Keeping, EzyVet Experience, Proofreading, Meeting Coordination, Educational Material Preparation, Quality Improvement, Communication

Industry

Education Management

Description

Job TitleAdministrative Associate II Agency Texas A&M University Department Vet Med Small Animal Medicine & Surgery Proposed Minimum Salary$16.20 hourly Job LocationCollege Station, Texas Job TypeStaff Job Description Glimpse of the Job Are you a detail-oriented professional with administrative experience and a passion for supporting patient care? As a part-time Administrative Associate II, you'll play a crucial role in supporting the growing needs of the Nutrition service at the Texas A&M Veterinary Medical Teaching Hospital. If you’re dedicated, adaptable, and excited to make a positive impact, we want to hear from you! The Gastrointestinal Laboratory (GI Lab) at the Texas A&M Veterinary Medical Teaching Hospital provides specialized testing services to help veterinarians diagnose and treat gastrointestinal diseases in dogs and cats. Opportunities to Contribute Client Satisfaction: Your administrative skills and professionalism ensure that every interaction—whether scheduling an appointment or answering a call—reflects the high standards of the Veterinary Teaching Hospital. Smooth Operations: By managing calendars, coordinating meetings, and maintaining accurate records, you help keep the Nutrition Service running efficiently, allowing nutritionists to focus on patient care. Team Collaboration: Work closely with others in the Teaching Hospital, fostering a respectful and supportive environment that enhances both administrative processes and client service initiatives. Minimum Qualifications High School Diploma or equivalent combination of education and experience Two years in general office or clerical work A well-qualified candidate for this position will also possess: Experience in medical setting and/or medical knowledge Experience with Microsoft Suite or similar (word processing, spreadsheets, etc) Experience with ezyVet Experience in a veterinary medical setting Customer Service experience What you need to know Salary: Starting at $16.20/hour. Schedule/Location: Located in College Station, TX, this part-time role will work within a typical Monday through Friday daytime schedule. Please Note: Persons in this position are considered essential when the University declares an emergency, campus closure, class cancellations, etc., and are therefore required to report to work and remain on duty unless/until relieved by the direct supervisor. What you need to do Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. Some of the Responsibilities Include: Clerical: Greets visitors, answers and screens calls, provides general information and referrals, and schedules appointments. Makes arrangements for meetings, appointments, conferences, and travel. Provides administrative support to other areas of the department as needed. Cross trains other staff and student employees. Performs data entry and retrieval and maintains data files. Edits and proof-reads materials for reports and correspondence. Office Maintenance: Maintains office supplies and equipment. Maintains office reference materials including online office materials. Receives, sorts, and routes mail and performs other mail services. Special Projects & Academic Support: Assists in preparing/reviewing/organizing educational materials. Supports research or outreach projects by helping with data entry, material organization, and communication. Participates in quality improvement initiatives related to client service and/or administrative processes. Prepares, modifies, and verifies documents. Why Texas A&M University? We are a prestigious university with strong traditions, core values, and a community of caring and collaboration. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff. The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special. From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here! Equal Opportunity/Veterans/Disability Employer. If you need assistance in applying for this job, please contact (979) 845-5154. Useful Links: Benefit Programs Retirement Employee Discount Program Flexible Spending Accounts University Holidays Legal Statements New Employee Onboarding Prospective Employees Safety and Security Notices Training and Development USERRA Nondiscrimination Notice

Responsibilities

The Administrative Associate II will support the Nutrition service by managing calendars, coordinating meetings, and maintaining accurate records. This role also involves greeting visitors, answering calls, and providing administrative support to ensure smooth operations.