Wiss, Janney, Elstner Associates, Inc. (WJE) is a national engineering and architectural firm that employs extraordinary people at all organizational levels. We engage highly skilled people with outstanding character and a strong desire to excel as members of the WJE team. WJE encourages people to be innovative, supports participation in professional activities, and provides a competitive compensation and benefits package.
We have an opportunity for an administrative professional to join our administrative team supporting the staff in our Emeryville, CA office. This group currently is a staff of forty-five, who are involved in all aspects of WJE’s work. Projects include investigation, repair and renovation of existing buildings, historic preservation and consulting on the construction of new buildings. Our administrative and technical staff work closely together at all stages of the project to provide our clients with excellent project support. Administrative staff are encouraged to take on responsibility and seek challenges in the position that suit their interests and professional goals. The successful candidate will be schedule-oriented and capable of producing consistent, high-quality work product.

REQUIREMENTS:

• Bachelor’s degree in a relevant field with at least 4 years of relevant office experience, an associate’s degree with at least 6 years of relevant experience, or at least 10 years of relevant experience absent a degree
• Excellent customer service and interpersonal skills
• Attention to detail; thorough and quality-oriented with the ability to develop high quality work product within required deadlines
• Experience with Workday, Deltek Vision, Asana, Project Team, Bluebeam, or InDesign is a plus
• High degree of integrity, reliability, diplomacy and flexibility
• Advanced written and oral communication skills
• Adaptability to changing priorities and project deadlines
• Ability to multi-task and work effectively in an interdisciplinary team setting
• Ability to mentor and train less experienced staff
• Ability to lead complex projects from start to finish
• Able to take direction from Unit Managers, Administrative Coordinator, and Project Managers
• Advanced skills in all Microsoft Office applications with emphasis on Word, Excel, PowerPoint and familiarity with digital photo programs
• Excellent writing, editing, and proofreading skills
• Commitment to producing top quality work with exceptional attention to detail
• Strong organizational skills
• Ability to collaborate with administrative and project associates to prioritize work and meet project deadlines
• Ability to meet demands from multiple staff members in a fast-paced environment.
• Flexibility to work overtime as needed to meet deadlines
• Interest and aptitude to develop into a leader of our marketing, project controls, or IT needs for the office

Please refer the Job description for details