Administrative Associate - Level III - General Management at CUMMINGS INC

Pune, maharashtra, India -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

0.0

Posted On

26 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operational Support, Documentation Coordination, Schedule Management, Travel Coordination, Meeting Organization, Record Maintenance, Budget Support, Vendor Management, Confidentiality, Stakeholder Management, Data Entry, Report Preparation, Calendar Management, Email Prioritization, Action Item Tracking

Industry

Motor Vehicle Manufacturing

Description

The Administrative Associate – Level III provides comprehensive administrative and operational support to a team, department, or senior organizational leader. The role is responsible for coordinating documentation, managing schedules and travel logistics, organizing meetings and events, maintaining departmental records, and supporting budget and vendor-related activities. The position requires strong organizational skills, effective communication with global stakeholders, and the ability to manage multiple priorities with a high degree of confidentiality and professionalism. The individual works with limited supervision while ensuring accuracy, efficiency, and alignment with organizational procedures. Experience - 5-7 years of relevant experience required. Key Responsibilities Administrative and Operational Support * Provide administrative support by conducting research, preparing reports, and addressing routine to complex information requests. * Gather, compile, and verify information and accurately enter data into documents such as reports, presentations, forms, spreadsheets, and databases. * Complete data collection, data entry, and report generation for departmental activities. * Prepare correspondence, arrange conference calls, schedule meetings, and receive visitors as required. * Respond to or redirect inquiries from internal and external stakeholders to ensure timely and accurate responses. * Document and maintain departmental policies and procedures. * Act as an informal resource for colleagues with less experience. * Stakeholder management with global teams. Email, Calendar, and Meeting Management * Manage executive calendars effectively, prioritizing meetings and scheduling engagements. * Scan and monitor leader emails, assist with prioritization, and support responses and follow-ups while maintaining strict confidentiality. * Prepare and participate in team meetings (virtual and in-person), including creating and circulating agendas, minutes of meetings (MOM), and action plans. * Track and follow up on action items and ensure clarity of ownership and timelines. Travel Coordination * Coordinate domestic and international travel arrangements including documentation, tickets, visas, hotel bookings, and local transportation. * Plan and organize site visit agendas by coordinating stakeholder availability. * Support visits of international leaders and guests, including logistics, meeting room arrangements, and local travel support. General Administrative Coordination * Maintain and update organizational charts and departmental records & confidential matters. * Manage vendor coordination including orders, contracts, and payment documentation. * Prepare documentation for vendor payments and submit requests into the accounting system. * Support departmental budget tracking and financial administration activities. * Coordinate meeting rooms, visitor logistics, and food arrangements when required. * Support employee engagement and coordination activities such as Ergo Cup orders and EEEC-related activities. * Participate in departmental improvement initiatives and administrative projects. Cummins is an equal opportunity employer. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, sex, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity, or other status protected by law.

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Responsibilities

The Administrative Associate Level III provides comprehensive administrative and operational support, handling tasks like research, report preparation, data entry, correspondence, and managing inquiries from internal and external stakeholders. Key duties also involve managing executive calendars, coordinating complex domestic and international travel, and supporting vendor and budget-related financial activities.