POSITION OVERVIEW

The Administrative Assistant provides vital support to the Environmental Affairs Department of Georgia Power, working across teams that span laboratory, field, project management, and corporate operations . This position requires strong initiative, adaptability, and the ability to thrive in a fast-paced utility environment . The role involves a balance of administrative, financial, and operational tasks that directly contribute to compliance, environmental stewardship, and organizational efficiency.

EDUCATION:

• High School Diploma or GED required.
• Administrative/clerical certification such as CPS or CAP desired but not required.

EXPERIENCE:

• Administrative experience in a fast-paced utility or technical environment strongly preferred.
• Experience supporting large teams or departments highly desired.
• Timekeeping, expense reporting, invoice reconciliation, and meeting coordination experience required.

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to represent the department with professionalism in interactions with executives, employees, vendors, and partners.
• Skilled in multi-tasking, prioritization, and meeting deadlines with minimal supervision.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) and ability to create impactful presentations.
• Ability to leverage resources and synthesize business data into effective communications.
• Knowledge of (or ability to learn) Southern Company systems and tools for timekeeping, travel, expenses, and purchase orders.
• Strong interpersonal skills and ability to work as a team player across multiple departments.
• High attention to detail, strong judgment, and ability to manage confidential information.

• Timekeeping & Reporting: Process employee time and attendance accurately.
• Expense & Invoice Management: Prepare monthly procurement card expense statements, reconcile invoices, and process check requests.
• Calendar & Meeting Support: Manage executive calendars; organize meeting arrangements, logistics, catering, and video conferencing.
• Travel Coordination: Arrange travel and accommodations as needed.
• Document & Records Management: Maintain SharePoint, S:Drive, Teams access, and Outlook distribution lists; oversee filing, faxing, and archiving.
• Procurement & Supply Chain Support: Manage purchase requisitions, purchase orders, and supply chain logistics.
• Communication & Presentations: Prepare PowerPoint presentations, department communications, and professional correspondence.
• Budget & Financial Tracking: Support budget preparation, monthly accruals, and tracking of department spending.
• Administrative Support: Order office/breakroom supplies; answer phones; maintain copier/printer vendor relationships.
• Collaboration: Provide support to both Environmental Lab teams and Corporate Office staff ; assist with cross-departmental projects as needed.