POSITION SUMMARY

The Administrative Assistant provides comprehensive administrative support to departments including Maintenance, Planning, Compliance, Engineering, Fuels , and Environmental . This role involves managing a wide range of administrative functions, ensuring smooth departmental operations, and delivering high-quality service to internal and external stakeholders.

JOB EXPERIENCE & EDUCATION

• High school diploma or equivalent required.
• Two-year degree or vocational certification preferred.
• 3–5 years of experience in an administrative support role required.
• Experience with SHIPS, PeopleSoft , or similar people management software preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) required.
• Experience with accounts payable, timekeeping systems , and working with union employees in a plant environment is preferred.
• Demonstrated experience in report preparation, travel/meeting arrangements , and calendar management is required.

KNOWLEDGE, SKILLS & ABILITIES

• Strong ethical behavior and positive attitude .
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Capable of making informed administrative decisions and procedural judgments.
• Highly detail-oriented , organized, and adept at multi-tasking .
• Skilled in composing and editing written communications .
• Proven ability to interact effectively with all levels of employees and leadership .
• Strong verbal and written communication skills.

SPECIALIZED TASKS

• Support and participate in plant and departmental safety initiatives .
• Manage Southern Linc phone inventory , repairs, and replacements.
• Serve as vendor point of contact for copier/printer repairs.
• Process tool reimbursement and boot allowance expense statements.
• Update ARCOS system for vacation tracking, weekly call-out lists, and generate quarterly/yearly reports.
• Enter Limestone receipts in COMTRAC and perform monthly closeouts .
• Order flowers for employee sick leave or bereavement events.
• Act as FMLA contact for departmental time groups.
• Verify contractor timesheets using Tableau and cross-reference with backup documentation.
• Provide backup support to Administrative Assistants across other departments.