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Administrative & Billing Coordinator (Temporary Position) | Panamá at INHAUS

Panama City, Panama, Panama -

Full Time

Start Date

Immediate

Expiry Date

28 Aug, 26

Salary

0.0

Posted On

30 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Collections, Administrative Management, Microsoft Excel, Coordination, Documentation Management, Vendor Management, Logistics Coordination, Financial Reporting, Priority Management

Industry

Chemical Manufacturing

Description

At INHAUS, we are partnering with a leading refrigeration company in Panama in the search for a Administrative & Billing Coordinator to join their team on a temporary project through December 2026. We are looking for an organized, resourceful professional with strong coordination skills who enjoys working in dynamic environments and managing multiple administrative and operational processes simultaneously. About the Role This position will play a key role in coordinating the company’s billing, collections, and administrative support processes, ensuring efficient operations and proper follow-up on documentation, vendors, and internal controls. Key Responsibilities Prepare quotations and coordinate billing and collection processes. Follow up on outstanding payments and administrative matters with clients. Coordinate and maintain documentation related to Work Orders. Manage payments and follow-up with subcontractors. Oversee administrative control of the company vehicle fleet. Coordinate administrative purchases, courier services, and internal logistics. Maintain physical and digital documentation files up to date. What We Are Looking For Degree in Business Administration, Accounting, Finance, or a related field. Previous experience in billing, collections, and administrative management. Intermediate to advanced proficiency in Excel and digital tools. Highly organized, detail-oriented, and capable of managing priorities effectively. Proactive, autonomous, and solution-oriented mindset. Strong communication and coordination skills. Working Conditions On-site position | Panama City Schedule: Monday to Friday, 8:00 a.m. to 5:00 p.m., and Saturdays from 8:00 a.m. to 12:00 p.m. Temporary contract through December 2026.

Responsibilities

The role involves coordinating billing, collections, and administrative support to ensure efficient operational flow. Key tasks include managing quotations, subcontractor payments, vehicle fleet control, and maintaining digital and physical files.