Administrative Billing Coordinator at TIBBETTS LUMBER CO LLC

Lutz, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

BisTrack, Administrative Support, Customer Service, Data Analysis, Communication, Problem Solving, Attention to Detail, Organizational Skills, Microsoft Excel, MS Office Suite, Confidentiality, Teamwork, Initiative, Judgment, Adaptability

Industry

Wholesale Building Materials

Description

Description Tibbetts Lumber Co. a growing Lumber and Building materials company, is seeking a qualified Administrative Billing Coordinator. (BisTrack Experience Required) Essential Duties and Responsibilities: Prepare and edit correspondence, communications, presentations, and other documents Conduct research, collect and analyze data to prepare reports and documents Maintain databases File and retrieve documents and reference materials Monitor, screen, respond to, and distribute incoming communications Answer and manage incoming calls Receive and interact with incoming visitors Liaise with internal staff at all levels Interact with external clients Collaborate with finance and sales professionals to maintain accounts receivable Compile and process information such as prices, discounts, shipping rates etc. Ensure customers are billed correctly for services offered Issue invoices and distribute them electronically or by mail Communicate with customers to answer questions Keep accurate records (customer information, received payments etc.) Post customer payments Prepare and submit statements Track and manage outstanding invoices Coordinate communications between locations, vendors, and customers to support day-to-day administrative and operational processes Perform various accounting tasks such as reconciling customer payments and remittances Send invoices weekly to customers Provide superior customer service to internal and external customers at all times Travel requirements – 25% All other duties as assigned Experience Required: Minimum 2 years of hands-on experience with BisTrack At least 2 years of experience providing administrative support Associate's Degree in Accounting, Business, or related field (preferred) Prior billing or accounts receivable experience required Knowledge, Skills, & Abilities Highly developed computer skills and in-depth knowledge of relevant software such as Microsoft Excel and the MS Office Suite Knowledge of standard office administrative practices and procedures Knowledge of building materials and processes is a plus Organizational and planning skills Communication skills Excellent research capabilities Problem analysis and problem-solving skills Judgment and decision-making ability Initiative Confidentiality Team member Attention to detail and accuracy Adaptability Benefits: Tibbetts Lumber offers an excellent benefits package to our employees including: Competitive wages Medical insurance Dental insurance Life insurance 401(k) plan Vacation, Personal Time & Holiday pay Short & Long Term Disability Health Savings Account Legal Disclosures: Tibbetts Lumber Co. LLC complies with all federal, state, and local laws prohibiting employment discrimination of any kind. Tibbetts Lumber Co. LLC is a Drug-Free Workplace and uses pre-employment drug testing to confirm all of its potential employees do not use any restricted substances. Tibbetts Lumber Co. LLC is an at-will employer and can terminate its employment relationship at any time, with or without cause, and without notice.

Responsibilities

The Administrative Billing Coordinator will prepare and manage billing documents, ensuring accurate invoicing and customer communication. This role involves collaboration with finance and sales teams to maintain accounts receivable and provide superior customer service.