Administrative Business Manager at RMS Energy

, , United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Documentation, Revenue Recognition, Cross-functional Coordination, Scheduling, Financial Data Alignment, Backlog Monitoring, Accruals Management, Material Requisitions, Inventory Management, Preventive Maintenance, Quality Assurance, Invoicing Accuracy, Cost Tracking, Process Improvement, Analytical Skills, Presentation Skills

Industry

Utilities

Description

We’re looking for an Administrative Business Manager (ABM) who thrives on organizing people, projects, and processes. In this key operational role, you’ll serve as a central liaison between project execution and business operations, ensuring seamless coordination of scheduling, resources, financials, and reporting. The ABM will partner with both operations and leadership teams to drive timely, on-budget execution while maintaining the highest standards of quality, documentation, and operational transparency. What You’ll Do: * Oversee project records and financial documentation from order entry through final invoicing to ensure accurate revenue recognition. * Coordinate cross-functional handoffs between Sales and Operations to align scheduling, planning, and financial data. * Monitor production backlogs, maintain job status logs, and manage monthly accruals for reporting and forecasting. * Process material requisitions, track deliveries, and stage materials while controlling usage and minimizing waste. * Maintain equipment inventory and oversee preventive maintenance and calibration schedules. * Ensure timely submission and review of test reports to support quality assurance and accurate financial reporting. * Oversee invoicing accuracy and timeliness to optimize cash flow and revenue realization. * Track and analyze job costs, providing actionable financial insights to operations and leadership. * Identify process gaps and support continuous improvement initiatives to enhance financial and operational performance. The Experience We’re Looking For: * 5+ years in accounting or finance, production control, operations coordination, or logistics * Strong math skills for cost tracking, job rollups, and invoice verification * Proficiency in Microsoft Office * Ability to manage competing priorities, support field operations, and lead process discipline * Strong analytical and presentation skills Additional Requirements: * Willingness to travel up to 10% across the continental U.S. * High school diploma or GED required * Valid driver’s license with a clean driving record * Must successfully complete a background check and pre-employment/random drug tests * Legally authorized to work in the United States Bonus Points for: * Experience with construction or field service operations * Knowledge of SAGE and CRM tools * Bachelor’s degree in engineering, business, or a technical field preferred * Familiarity with equipment calibration and preventive maintenance tracking systems * Prior involvement with project planning and backlog reporting systems Why Join RMS Energy: We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth. * Competitive Compensation – Overtime potential and merit-based raises * Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire * Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential * 401(k) with Company Match – Traditional & Roth options + free investment guidance * Top-Tier Equipment – Provided to support you in the field * Compensated Travel Time plus Per Diem – Earn while seeing new places * Education Support – Paid training, certifications, and industry memberships * Generous PTO – Paid vacation, holidays, and sick leave * Employee Assistance Program – Legal, financial, and mental wellness support Want to be part of something meaningful? Apply today and join a team where People, Purpose, and Power come together – your future starts here. RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered. For more information about RMS Energy, please visit www.rmsenergy.com. [http://www.rmsenergy.com/]

Responsibilities

This role serves as a central liaison ensuring seamless coordination of scheduling, resources, financials, and reporting between project execution and business operations. Key duties include overseeing project records, managing financial documentation from order entry to invoicing, and tracking job costs to provide actionable insights.