Administrative Business Partner at Asana

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

147000.0

Posted On

15 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Stakeholder Management, Process Improvement, Problem Solving, Organizational Skills, Attention to Detail, Confidentiality, Collaboration, Time Management, Communication, Adaptability, Tech Savvy, Prioritization, Self-Motivation, Decision Making

Industry

Software Development

Description

We’re seeking a highly skilled and proactive Administrative Business Partner to join our growing team and help us fulfill our mission: enabling the world’s teams to work together effortlessly. In this role, you'll provide strategic support to senior leaders within our R&D team, helping them achieve their goals while collaborating closely with a dedicated team of administrative professionals. This position is part of the R&D Administrative Operations team, which plays a critical role in driving operational excellence and delivering a best-in-class experience aligned with our culture and mission. At Asana, and especially on this team, we focus on reducing the "work about work" to ensure efficiency, clarity, and momentum across the organization. This role is based in our San Francisco office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you're interviewing for this role, your recruiter will share more about the in-office requirements. What You’ll Do: Act as a strategic partner to senior R&D leaders, helping manage time and priorities aligned with business objectives Own and manage complex calendars with precision and attention to detail Coordinate logistics for internal and external meetings, ensuring seamless execution Plan and manage travel itineraries, including booking transportation, accommodations, and coordinating on-the-ground logistics Respond to requests and inquiries with urgency, thoughtfulness, and follow-through Maintain and strengthen relationships with key stakeholders, both internal and external Represent your leaders with professionalism and empathy, embodying Asana’s values and culture Support key initiatives and special projects from planning to execution Identify process inefficiencies and drive improvements or new solutions Collaborate across the admin team to deliver seamless, high-impact support across the company About You: 5+ years of experience supporting senior leadership (Director, VP, C-Suite) Proficient in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides, Forms) Thrive in dynamic environments and are comfortable with onsite presence at least 3 days a week (Mon/Tues/Thurs), with flexibility for additional days depending on critical meetings/events Strong prioritization skills with the ability to balance multiple stakeholders and needs Detail-oriented with a commitment to delivering high-quality work Effective in navigating ambiguity and making sound decisions quickly Tech-savvy: you're quick to adopt new tools and interested in how AI will change productivity Self-motivated, with strong organizational and problem-solving abilities Discreet and trustworthy with confidential information Dedicated to continuous improvement and creating efficient systems Composed under pressure and polished in both internal and external interactions A team player who values collaboration, feedback, and shared success At Asana, we're committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission. If you're interested in this role and don't meet every listed requirement, we still encourage you to apply. What we’ll offer: Our comprehensive compensation package plays a big part in how we recognize you for the impact you have on our path to achieving our mission. We believe that compensation should be reflective of the value you create relative to the market value of your role. To ensure pay is fair and not impacted by biases, we're committed to looking at market value which is why we check ourselves and conduct a yearly pay equity audit. For this role, the estimated base salary range is between $129,000 - $147,000. The actual base salary will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the base salary range for this role may be modified. In addition to base salary, your compensation package may include additional components such as equity, sales incentive pay (for most sales roles), and benefits. If you're interviewing for this role, speak with your Talent Acquisition Partner to learn more about the total compensation and benefits for this role. We strive to provide equitable and competitive benefits packages that support our employees worldwide and include: Mental health, wellness & fitness benefits Career coaching & support Inclusive family building benefits Long-term savings or retirement plans In-office culinary options to cater to your dietary preferences These are just some of the benefits we offer, and benefits may vary based on role, country, and local regulations. If you're interviewing for this role, speak with your Talent Acquisition Partner to learn more about the total compensation and benefits for this role. About us Asana helps teams orchestrate their work, from small projects to strategic initiatives. Millions of teams around the world rely on Asana to achieve their most important goals, faster. Asana has been named a Top 10 Best Workplace for 5 years in a row, is Fortune's #1 Best Workplace in the Bay Area, and one of Glassdoor’s and Inc.’s Best Places to Work. After spending more than a year physically distanced, Team Asana is safely and mindfully returning to in-person collaboration, incorporating flexibility that adds hybrid elements to our office-centric culture. With 11+ offices all over the world, we are always looking for individuals who care about building technology that drives positive change in the world. We believe in supporting people to do their best work and thrive. Our goal is to ensure that Asana upholds an environment where all people feel that they are respected and valued, whether they are applying for an open position or working at the company. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. We also comply with the San Francisco Fair Chance Ordinance and similar laws in other locations. #LI-Hybrid #AdministrativeBusinessPartner

Responsibilities

Act as a strategic partner to senior R&D leaders, managing time and priorities aligned with business objectives. Coordinate logistics for meetings and travel, while maintaining relationships with key stakeholders and supporting special projects.