WHO WE ARE:

Flywire is a global payments enablement and software company, founded more than a decade ago to solve high-stakes, high-value payments in higher education. We’ve since scaled into new regions and industry verticals and expanded our product offerings to deliver meaningful value to our clients around the world.
Today we support more than 4,800 clients across the global education, healthcare, travel & B2B industries, with diverse payment methods across 240 countries & territories and more than 140 currencies.
With over 1,200 global FlyMates, representing more than 40 nationalities, and in 12 offices world-wide, we’re looking for FlyMates to join the next stage of our journey as we continue to grow.
Job Description

THE OPPORTUNITY:

We, at Flywire, are seeking an Administrative Business Partner who will work with multiple executives! In this role you will work with your executives to optimize their performance and maximize efficiency through calculated and purposeful planning. You will also be an ambassador for our culture both internally and externally, interacting with FlyMates and partners across the organization. The ideal candidate will have strong business acumen, impeccable project management skills, and keen attention to detail.

• Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
• Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
• Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
• Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
• Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
• Supporting Executive events/offsites and Board logistics (when applicable)
• Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
• Drafting, proofreading, and wordsmithing communications and presentations as assigned

• Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiencesTrue team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-person

• Qualifications

• Managing the day-to-day Executive calendars with the ability to schedule and prioritize meetings, resolve conflicts, and stay several steps ahead to maintain efficiency
• Handle all travel arrangements (international and domestic) and make revisions as needed. Coordinate visas and other necessary travel documents
• Act as the primary point of contact between your Executives and internal/external parties that are globally dispersed.
• Day-to-day administration and coordination of all areas of Executive support, including, but not limited to, expense submission and approval, team dinners and celebrations, etc.
• Act as point person for your Executive’s visitors, coordinating schedules, conference room availability, virtual conferencing, meals, etc
• Supporting Executive events/offsites and Board logistics (when applicable)
• Researching and compiling information and agendas as necessary to ensure Executives’ accuracy and preparedness for internal and external meetings
• Drafting, proofreading, and wordsmithing communications and presentations as assigned
• Organizing and attending staff and department meetings as requested; taking minutes following up on action items, and sharing information with multiple audiencesTrue team mentality, working closely with the other ABPs, showing a high level of communication and collaboration, both virtually and in-perso