ADMINISTRATIVE CLERK - CLERK OF COURTS at La Crosse County

La Crosse, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

22 May, 26

Salary

22.91

Posted On

21 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Functions, Typing, Filing, Answering Phones, Photocopying, Handling Inquiries, Computerized System Input, Correspondence Handling, Record Searches, Mail Distribution, Warrant Validation, Court Date Entry, Confidentiality Maintenance, Cash Drawer Balancing, CCAP Database Entry, Jury Summons

Industry

Government Administration

Description

About La Crosse County: At La Crosse County, we are committed to creating a vibrant, safe, and inclusive community. Guided by our Strategic Plan, we focus on economic growth, environmental stewardship, affordable housing, and robust public services that enhance the quality of life for all residents. Why Join La Crosse County? Wisconsin Retirement System (WRS): A top-rated pension program. Affordable Insurance Premiums: Comprehensive health, dental, and vision coverage. Generous Paid Time Off: Vacation, sick, and 10+ paid holidays annually. Work-Life Balance: Flexible schedules and wellness programs. Diversity, Equity, Inclusion, and Belonging (DEIB): At La Crosse County, we believe that diversity strengthens our community. We are committed to fostering an inclusive workplace where all employees feel valued. Overview FLSA: Non-Exempt Employees in this position provide general clerical functions in the Clerk of Courts Oﬃce in the Consolidated Court System. Employees are selected and supervised by the Clerk of Court or Supervising Deputy Clerk of Court, and work under moderate supervision once having gained experience on the job. Essential Leadership Functions Act with Integrity and Build Trust Demonstrate mutual respect, humility, and honesty in all interactions Speak up appropriately, even when expressing unpopular viewpoints Actively listen and remain open-minded to diverse perspectives Drive for Results Set clear goals and objectives to motivate self and others to achieve outcomes Seek new opportunities to improve processes and drive sustainable results Hold self and others accountable through consistent evaluation and monitoring Develop Talent and Effective Teams Foster a collaborative environment that encourages knowledge sharing and growth Provide mentorship and support to help self and others reach full potential Recognize and leverage diverse strengths within self and team Lead with Vision and Strategy Understand and communicate a compelling vision that aligns with organizational goals Develop and execute comprehensive strategies to achieve long-term objectives Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully Lead with Paradoxical, Critical, and Agile Thinking Navigate complex situations by considering multiple perspectives Adapt quickly to changes and uncertainties in the work environment Make critical decisions using analytical skills, experience, and input from others Build and Maintain Effective Relationships Communicate and collaborate effectively with stakeholders across the organization Influence others through coaching, consulting, and team-minded thinking Develop and sustain partnerships that create positive outcomes for all stakeholders Cultivate Community Engagement and Provide Excellent Service Understand and address the needs and concerns of the community Incorporate community perspectives into decision-making processes Drive initiatives that create positive impacts beyond the organization Demonstrate Emotional Intelligence Show self-awareness and manage emotions effectively in challenging situations Seek and respond constructively to feedback, even in the face of setbacks Balance empathy with accountability when leading self and working with others Essential Job Functions Performs a variety of general clerical functions, including typing, ﬁling, answering phone, photocopying, taking messages, courteously handling inquiries from the public, attorneys and other agencies and referring to appropriate personnel. Accurately inputs/accesses/retrieves information on a computerized system. Handles incoming and outgoing correspondence. Conducts record searches for information, as requested. Opens and distributes mail to appropriate staﬀ. Validates active warrants on a monthly basis. Enters court dates into bond program to send reminders of court hearings. Keeps conﬁdentiality of work-related matters. Follows instructions from oﬃce personnel and works cooperatively and courteously with other oﬃce personnel in completing all duties of the Oﬃce of the Clerk of Courts. Prepares documents for scanning by removing staples, assembling pages; then scans documents and destroys them. Waits on counter handling inquiries from the public in a courteous fashion. Photocopies criminal/traﬃc ﬁles when requests are received. Receives payments and fees and balances cash drawer. Enters payments and related information in the CCAP court system database. Checks monthly payments regarding ﬁnes. Processes paperwork to suspend licenses and issues warrants as necessary. If primarily assigned to Bonds & Fees duties: Receipts bonds and fees, ﬁnes and forfeitures and runs end-of-day reports. Dockets information on computerized system which involves recording all legal documents and court minutes. Assists Account clerk, balances daily receipts. Checks monthly payments regarding ﬁnes. If primarily assigned to Jury Clerk duties: Summons jurors through written communication, prepares questionnaires and juror lists, assists court during jury selection process. In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public oﬃcials. Physical demands: Sits at desk, uses hearing, near vision and ﬁngering for typing, word processing or calculators or other oﬃce machines. Talks to clients, callers, department staﬀ. Moves about the oﬃce. Handles papers and manuals, etc. Some time is spent standing and reaching in order to perform ﬁling or other duties, and lifting ﬁles, copy paper and other oﬃce materials. Certain positions require standing for long periods of time and waiting on counters and frequent moving from desk to counter. Related Job Functions Performs related work as required or directed. Assists other staﬀ as necessary and ﬁlls in for vacations as needs dictate. Knowledge, Skills and Abilities Considerable knowledge of modern oﬃce methods and procedures and of business English and spelling. Ability to operate general oﬃce equipment such as computer, copying machines, calculators, etc. Ability to make simple computations either manually or by machine. Ability to perform clerical operations; understand and carry out oral and written instructions of speciﬁc nature. Ability to read, write, add and subtract. Ability to deal the public and to establish good working relationships with associated agencies, County oﬃcials and other employees. Ability to work with conﬁdential records and keep conﬁdentiality. Ability to use independent judgment in carrying out assigned tasks. Ability to input, access and retrieve data on a computerized system. Ability to keep a variety of records. Training, Experience and Other Requirements Graduation from an accredited high school or GED, with training in business courses such as typing, bookkeeping and oﬃce practices. Preference for advanced training and/or Associate Degree in clerical, legal secretary or computer functions. Minimum of one year of general oﬃce experience. Preference for individuals with experience as legal secretary. Preference for experience using Consolidated Court Automation Programs (CCAP) e-ﬁling system. May consider other relevant combination of training and experience. Must be bondable for positions requiring handling of money. Equal Opportunity Employer Statement: La Crosse County is proud to be an Equal Opportunity Employer. If you need accommodations for a disability during the selection or interview process, please get in touch with Human Resources at jobs@lacrossecounty.org. Application Process: All applications must be submitted through our career website. Please ensure your application is complete and accurate,our hiring process highly values attention to detail.

Responsibilities

Employees provide general clerical functions within the Clerk of Courts Office, handling tasks such as typing, filing, answering phones, processing correspondence, and accurately inputting/retrieving information on computerized systems. Key duties also involve handling public inquiries, processing payments and fees, maintaining confidentiality, and potentially assisting with bond/fee receipting or jury clerk functions.