ABOUT SICKKIDS

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built – nor could it be maintained – without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.
When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World.
Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

POSITION DESCRIPTION

Are you looking for a challenging and rewarding secondment position where you can utilize your organizational, communication, and time-management skills? Do you want to be part of a dedicated IT team advancing research computing services for world-renowned scientists? This is a great chance to gain operational experience and be closer to the action in Research IT.
Reporting to the Business Manager, Research IT, the Administrative Coordinator will join a collaborative team supporting the Research IT Management Team and their staff across various administrative processes. You will have the opportunity to build relationships with other Research Operations Administrative staff to support the scheduling of committees that govern our initiatives. You will be responsible for initiating and tracking many of our monthly and annual financial processes, ensuring our busy, ambitious department performs at its best.
This secondment offers numerous benefits, including the opportunity to develop new skills and enhance existing ones, such as project management and communication. It provides a broader understanding of the organization by exposing you to different departments, which is valuable for career growth. Additionally, it allows you to build relationships and expand your professional network, increasing your visibility within the company. Demonstrating your adaptability and success in various roles can strengthen your candidacy for future promotions. Moreover, the experience can boost your confidence and offer a fresh perspective on your career and professional goals, contributing to both personal and professional development.
Research IT focuses on providing research computing resources to SickKids scientists and their labs, located in the Research Institute at the Peter Gilgan Centre for Research Learning, 686 Bay Street, Toronto. We support over 600 scientists, their associated labs and facilities, and the Research Operations portfolio by providing services such as Desktop Support, Application Development, Project Management and Application Support, System Infrastructure (hosting and systems administration), and High Performance Computing. We work closely with our partners in the Corporate IT department to ensure alignment of our services. We pride

ESSENTIAL REQUIREMENTS

• Business or administrative degree/post-diploma program or job-related experience.
• Minimum of 5 years of administrative experience either in a hospital, university, or office setting.
• Financial Management experience issuing invoices, cross-charges, and monthly reconciliation.
• Experience with recording and transcribing of minutes.
• Proficient with the Microsoft 365 Office suite of applications (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Team player with strong interpersonal skills including judgement, tack and diplomacy and the ability to interact with people across the Research Community (faculty, trainees, staff) and Hospital.
• Self-motivated, proactive with ability to handle a fast-paced work environment with many interruptions and competing priorities.
• Exceptional organization skills and ability to manage activities both for yourself and for others effectively.
• Excellent attention to detail, problem solving, project coordination skills, process improvement identification, with the ability to work well independently and in a collaborative team environment.
• Demonstrated strong communication skills (oral, written) necessary for one on one, small group and larger group contexts. Active listening skills supporting effective engagement at all levels of the organization
• Demonstrate commitment and actions in advancing equity, diversity and inclusion objectives