Administrative Co-ordinator

at  Soluroc Cobourg

Soluroc Cobourg is part of a fast-growing manufacturing company (with 4 plants and 160 team members), with international customers and manufacturing units in Quebec and Ontario. We aim to become the leader in our industry and are investing heavily to achieve this. As such, our team members are seen as the main driving force behind our business, and we are committed to ensuring that they feel listened to, included, competent, trusted and valued, so that they can flourish professionally.
Our mantra is: one team, one mission: customer first. This principle reflects our priority of placing our external customers, as well as our internal customers (our team members), at the heart of our decisions and actions, making this our key competitive advantage.

WHAT YOU NEED TO KNOW:

• Bilingualism is not mandatory, but considered an asset
• At least 3 years’ experience in a purchasing, or administrative roll.
• Training is provided through multiple people, with direct reporting to the General Manager.
  Job Type: Full-time
  Pay: $52,000.00-$60,000.00 per year

Benefits:

• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Purchasing: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• French (preferred)

Work Location: In perso

The Administrative Co-Ordinator will work as part of the team to manage all purchasing for the company. Through issuing purchase orders to internal and external vendors, the successful candidate will work to lower company costs and ensure all required materials are ordered in a timely manner. You will also be responsible for co-ordinating customer shipments, based on specific customer requirements.
Main responsibilities:
1. Handling all purchasing for the Cobourg division
You will be responsible for analyzing requirement reports to issue purchase orders to internal and external vendors. Utilizing JobBoss ERP system, you will fulfill all open requirements based on the purchase type the system is indicating.
2. Strengthening vendor relations
You will act as the main source of communication for all company vendors and shipping companies. You will need to work to build trusting relationships with contacts, resulting in strong business relationships.
3. Organizing shipment to customers
You will review paperwork received from the production floor to ensure the packing requirements for each customer are met. You will be responsible for reaching out to the customer, or shipping company provided to schedule a pick-up of the goods ready for shipment. Your responsibility will include going into the production shipping area to put packing lists and labels on the skids ready for shipment.
4. General office administration to support the team
You will handle scanning, laminating, sign creation and more to support the team. Scanning and filing of all receiving documentation for purchasing will be a daily task in this role. Utilizing Microsoft Share Point to ensure all documentation is available for the required members of the team.