Administrative Coordinator (1099) at Entech Computer Services LLC

Fort Myers, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jan, 26

Salary

0.0

Posted On

01 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization Skills, Finance Knowledge, Customer Service, Microsoft Office, Communication Skills, Interpersonal Skills, Negotiation Skills, Conflict Resolution, Time Management, Analytical Skills, Problem-Solving Skills, Attention to Detail, Integrity, Professionalism, Confidentiality

Industry

IT Services and IT Consulting

Description

Description Entech is seeking a 1099 Temporary Full-Time Administrative Specialist to support our team through March 2026. This role will assist with a variety of administrative and operational tasks to help keep projects and daily activities running smoothly. It’s a great opportunity to contribute to a fast-paced, team-oriented environment and gain valuable experience with a leading IT services organization. Position Summary The Administrative Specialist provides comprehensive support to ensure efficient office operations and assists Executive Leadership and other departments with various administrative, coordination, and operational tasks. This role requires excellent organization, attention to detail, and the ability to manage multiple priorities. Essential Roles and Responsibilities Administrative Support Office Operations & Coordination Finance & Accounting Support Human Resources & Compliance Process Improvement & Special Projects Additional Responsibilities Administrative Support Manage and maintain Executive Leadership’s schedules, appointments, and travel arrangements. Answer phone calls, direct inquiries, and coordinate service calls as needed. Write and distribute emails, memos, letters, reports, and other correspondence. Maintain organized electronic and physical filing systems for important documents. Assist in preparing reports, presentations, and meeting materials. Order and maintain office supplies, ensuring an organized and stocked workspace. Office Operations & Coordination Oversee the day-to-day operations of multiple office locations, ensuring seamless coordination that may result in some travel between office locations. Manage company vehicles, including scheduling maintenance and ensuring compliance with safety standards. Maintain conference rooms, ensuring they are properly set up before and after meetings. Assist with planning and coordinating company events and employee functions. Coordinate mail distribution, package deliveries, and shipping logistics. Finance & Accounting Support Assist with budget tracking and minor financial tasks, including accounts payable/receivable. Prepare and reconcile expense reports. Support invoice processing and record-keeping. Human Resources & Compliance Support HR with new hire orientation, employee offboarding, interview scheduling and other HR related matters as needed. Assist with maintaining compliance-related documentation and reports. Monitor office safety protocols and ensure compliance with legal and regulatory requirements. Process Improvement & Special Projects Identify and recommend cost-saving measures and process improvements. Assist in reviewing and managing vendor contracts for office-related services. Support construction or renovation projects, ensuring compliance with health, safety, and operational standards. Oversee the disposal of company property and secure handling of sensitive materials. Skills and Abilities Strong organization skills, ability to manage multiple takes, prioritize workload, and maintain detailed records. Basic finance and accounting knowledge with budget tracking, invoicing, and expense reconciliation. Customer service oriented, comfortable answering phones, handling inquiries, and providing support to employees, visitors, and vendors. Proficient with Microsoft Office Applications Excellent verbal and written communication skills. Excellent interpersonal, negotiation, and conflict resolution skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Strong analytical and problem-solving skills. Ability to prioritize tasks and to delegate them when appropriate. Ability to act with integrity, professionalism, and confidentiality Education High school diploma or GED with relevant work experience in administrative roles required. Associate or Bachelor’s degree in Business Administration or related field preferred. Experience At least 2 years of administrative experience in an office setting supporting executives, managers, and/or multiple departments. Certifications and Licenses Valid Florida Driver’s License required. Requirements This position requires the passing of a level 2 background check as well as a pre-employment drug screening. A valid driver’s license is required for this position.

Responsibilities

The Administrative Specialist provides comprehensive support to ensure efficient office operations and assists Executive Leadership and other departments with various administrative, coordination, and operational tasks. This role requires excellent organization, attention to detail, and the ability to manage multiple priorities.