Administrative Coordinator at Albertsons Companies

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

0.0

Posted On

07 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Bookkeeping, Cash Controls, Reconciliation, Accounts Receivable, Cashier Accountability, Loss Prevention, Recruiting, Onboarding, Interviewing, HR Administration, Payroll Administration, Benefits Administration, Record Keeping, Compliance, Office Operations

Industry

Retail

Description

Duties and Responsibilities Customer Service & Front‑End Support * Maintain an atmosphere of enthusiastic customer awareness with a strong emphasis on fast, friendly service. * Answer and respond to incoming calls promptly and appropriately. * Support the Customer Service Center as needed by covering breaks and lunch periods. * Receive and resolve customer complaints when appropriate and escalate to the Store Director when needed. Bookkeeping, Cash Controls & Reconciliation * Complete all phases of the reconciliation process. * Perform bookkeeping duties including preparing and proofing daily deposit slips and balancing accounts receivable. * Monitor cashier accountability; research and report discrepancies or shortages to the Service Operations Manager and Store Director. * Partner with Division Loss Prevention and Front End Management to resolve cash and shrink issues. * Maintain the sales book and report daily/weekly sales information to the Store Support Center. * Review and report scheduling violations to the Store Director and department managers in a timely manner. Hiring, Recruiting & Onboarding * Review internal and external applications, conduct screening interviews, and coordinate department manager interviews. * Administer the Job Posting Program; manage pre‑employment drug testing and tax credit processes. * Complete the new‑hire process, coordinate necessary training, and conduct orientation and other required onboarding programs. * Coordinate and maintain all aspects of the hiring process, including: * Computer‑assisted application and hiring workflows * Supporting in‑store and external recruiting activities * Maintaining recruiting materials, applications, and policy sign‑off forms * Retaining and securing interview and hiring records HR Administration, Records & Compliance * Order and assign uniforms, name badges, and office supplies. * Manage outgoing/incoming mail, the Administrative Coordinator email account, and maintain organized office files. * Update breakroom HR information boards and legal compliance postings. * Serve as a liaison between HR, Payroll, and Benefits departments. * Assist with payroll and benefits administration issues. * Work with Store Director and HR representatives on personnel matters. * Submit and process payroll on time; maintain time and attendance reports, correction forms, schedules, and personnel records according to company guidelines. * Coordinate, input, and track leave and return‑from‑leave paperwork; process reinstatements, terminations, and status changes. * Maintain secure employee HR records; ensure medical files are kept separate from personnel files. * Ensure compliance with records retention requirements, labor laws related to minors, and HIPAA confidentiality standards. * Coordinate recognition and associate engagement programs. Office Operations & General Support * Ensure the office area maintains a clean, organized, and professional appearance. * Support daily store operations by collaborating with leadership as needed. * Perform other necessary and assigned duties with accuracy, professionalism, and integrity. Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table. Disclaimer The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process. Albertsons is an Equal Opportunity Employer This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4). Pay Transparency: Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement. Candidates with unique qualifications may be considered for compensation above this range. Dependent on length of service, hours worked, any applicable collective bargaining agreement and/or Company policy, benefits may include medical, dental, vision, disability and life insurance, sick pay*, PTO/Vacation pay*, paid holidays*, bereavement pay and retirement benefits (pension and/or 401(k) eligibility). Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans. Applications are accepted on an on-going basis. *For roles in Washington State: Sick pay and PTO/Vacation pay are accrued based on hours worked and paid holidays are issued at 7-9 days annually.

Responsibilities

This role involves comprehensive administrative support covering customer service, front-end operations, bookkeeping, cash reconciliation, and managing the full hiring, recruiting, and onboarding lifecycle for store personnel. Additionally, the coordinator handles various HR administrative tasks, compliance, record keeping, and general office management duties.