QUALIFICATIONS & EXPERIENCE:

• College diploma in Business Administration or Office Administration
• 5+ years of administrative experience. Experience in a vehicle/equipment maintenance environment an asset
• Valid Class 5 driver’s license
• Advanced Microsoft Office skills (Word, Excel, PowerPoint)
• Experience with ERP systems
• Knowledge of maintenance scheduling, reporting, and compliance systems

ABOUT THE ROLE:

We’re looking for a proactive, detail-oriented Administrative Coordinator to support our fast-paced and dynamic Maintenance & Equipment (M&E) department. This role is ideal for someone who thrives on juggling multiple priorities, creating seamless reporting processes, and supporting both field and office operations with a high level of professionalism and efficiency.

WHAT YOU’LL BE DOING:

As the go-to admin expert for the M&E team, your days will be full of variety.

Key responsibilities include:

• Providing dependable administrative support to the M&E department
• Maintaining records of any work and inspections done on-premises
• Continuously monitor direct/indirect labour hours worked vs e
• Creating and managing work orders, labor tickets, and maintenance records
• Creating purchase orders for the M&E department and ensuring proper coding
• Monitoring labour hours and employee timescards and identifying variances
• Preparing monthly reports on KPIs, work orders, purchase orders, and labour tracking
• Overseeing inventory tracking, purchase order coding, and fuel card assignments
• Managing compliance and reporting for NSC, IFTA, ELD systems, and driver abstracts
• Maintaining training records for the M&E department
• Handling departmental logistics like meetings, minutes, travel planning, and communication
• Ensuring accuracy of documentation and data entry across systems (Titan, Komtracs, TRAC, etc.)

YOU’LL SUCCEED IN THIS ROLE IF YOU HAVE:

• Strong understanding of equipment and vehicle maintenance
• Knowledge of National Safety Code requirements and IFTA reporting
• Experience balancing administrative priorities in a technical or maintenance environment
• High attention to detail
• Comfort communicating with a variety of stakeholders