Administrative Coordinator - Ambulatory Care - Full Time at Stanford Health Care

Stanford, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 May, 26

Salary

54.48

Posted On

14 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Operations Coordination, Recruitment, Hiring Decisions, Job Role Definition, Performance Monitoring, Staff Scheduling, Office Systems Management, Cost Reduction, Team Development, Budget Formulation, Confidentiality, Time Management, Business Communication, Microsoft Office Proficiency, Problem-Solving

Industry

Hospitals and Health Care

Description

1.0 FTE Full time Day - 08 Hour R2551831 Onsite 108610006 Admin Ambulatory Care Specialty Administrative Support STANFORD, 211 Quarry Rd, California If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of America) This is a Stanford Health Care job. A Brief Overview The Administrative Coordinator provides day-to-day administrative support and coordinating the operations and resources of the support staff in the Executive Administrative suite. The employee in the job independently plans and carries out assignments that are complex in nature, resolves frequent problems and conflicts that arise, and interprets policy as appropriate. The employee in the job collaborates with others, exercises self-direction and evaluates own performance to improve work habits, organizational skills and relationships with others. Additionally, this position is responsible for day to day operations, including the following: 1. Coordinate recruitment of management and staff positions. Collaborate in hiring decisions for administrative staff with Executive staff leadership. 2. Partner with appropriate senior management to define job roles and performance expectations for administrative staff; monitor work flow accordingly. Provide feedback regarding staff performance including annual performance and client feedback. Organize work and assign duties to administrative staff to maximize departmental effectiveness and efficiencies. Establish and monitor scheduling of staff and insure appropriate coverage for the Executive Administrative suite. Locations Stanford Health Care What you will do Effectively develops and manages office systems to provide a functional, cost-effective working environment. Anticipates potential system breakdowns or gaps in communication and takes action to correct and avoid. Recommends staff development opportunities. Implements action plans for team competencies to achieve high levels of performance. Respecting specific support needs of the various executives, coordinates office coverage and maintains a high level of accessibility and support across the entire organization. Approves designated administrative staff time off and other scheduling issues and develops contingency plans to cover peak periods. Develops solutions to team projects and encourage collaboration, teamwork and accountability to provide high levels of service to executives and visitors. Develops and maintains a team commitment to role model behavior aligned with hospital vision and values. Formulates and administers assigned budgets. Effectively utilizes all resources and pursues creative solutions to reduce cost and improve service levels. Adheres to the policies and procedures of the Stanford Health Care organization. Assumes responsibility for contributing in a positive manner to the department and hospital goals, and for continued self-development. Follows departmental guidelines related to staffing and scheduling. Other duties as assigned Education Qualifications Associates degree from an accredited college or university with the following experience Experience Qualifications Minimum of 5 years of progressively responsible administrative/support/office management experience with 1 year of supervisory experience Required Knowledge, Skills and Abilities Demonstrates excellent accuracy, attention to detail and proofing skills Effectively maintains confidentiality of sensitive information. Efficiently plans and organizes job responsibilities, striving to make the best use of time Interacts with clients in a manner that promotes a positive professional image. Develops and maintains effective working relationships. Effectively communicates and interacts with staff and members of the community from diverse backgrounds. Ability to demonstrate business communication skills (verbal, written, listening, facilitating) including telephone techniques and etiquette Ability to demonstrate customer service skills Knowledge, understanding and ability to use English grammar, spelling, punctuation Advanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, and PowerPoint) required. Demonstrated skill in exercising tact, diplomacy, courtesy and discretion in written and oral communication. Self-directed, assertive and creative in problem-solving and systems planning. Able to work in an environment with tight time demands and frequent interruptions while maintaining tact, diplomacy and poise. Able to work effectively and collaboratively with a wide variety of internal and external customers. Demonstrated ability to manage and prioritize multiple tasks, meet deadlines Able to interact effectively with others to furnish and obtain information Able to analyze, plan, organize and direct varied administrative functions independently. Licenses and Certifications None These principles apply to ALL employees: SHC Commitment to Providing an Exceptional Patient & Family Experience Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery. You will do this by executing against our three experience pillars, from the patient and family’s perspective: Know Me: Anticipate my needs and status to deliver effective care Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health Coordinate for Me: Own the complexity of my care through coordination Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements. Base Pay Scale: Generally starting at $48.38 - $54.48 per hour The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.

Responsibilities

This role provides day-to-day administrative support and coordinates operations for the Executive Administrative suite, including managing recruitment, defining staff roles, and monitoring workflow. The coordinator is also responsible for establishing staff scheduling, approving time off, and developing contingency plans to ensure high accessibility and support across the organization.