Administrative Coordinator at Americas Auto Auction Birmingham

Moody, Alabama, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Aug, 26

Salary

0.0

Posted On

09 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Multitasking, Customer Service, Communication, Database Management, Reporting, Inventory Management, Administrative Support, Clerical Support, Data Entry

Industry

Wholesale Motor Vehicles and Parts

Description

Description America’s Auto Auction (AAA) is one of the nation’s leading providers of wholesale vehicle remarketing services, connecting dealers, fleet companies, financial institutions, and consignors through both in-lane and digital auction platforms. Headquartered in Carmel, AAA operates across 19 states with a mission centered on exceptional service, operational excellence, and helping customers buy and sell vehicles with confidence. Fleet Lease Inside Coordinator America’s Auto Auction – Birmingham is seeking a detail-oriented and customer-focused Fleet Lease Inside Coordinator to join our team. In this role, you’ll help coordinate weekly Lease/Bank and Damaged & Disabled sales while supporting smooth auction operations from start to finish. This position is ideal for someone who thrives in a fast-paced environment, enjoys working with multiple departments, and takes pride in delivering outstanding customer service. What You’ll Do Coordinate and support weekly sale day operations and vehicle sale preparation Enter and maintain accurate vehicle, pricing, and inventory information in company systems Review and verify vehicle files, sale eligibility, and supporting documentation Partner with the Title Department to ensure titles and required paperwork are received and processed timely Investigate discrepancies, resolve inventory issues, and reconcile sale information Communicate with customers and internal departments regarding sale schedules and vehicle status Collaborate with Accounting on balancing sales and post-sale invoicing activities Provide administrative and clerical support, including special projects and reporting as needed Assist in maintaining efficient workflows that support a successful auction experience What We’re Looking For High School Diploma or equivalent required Strong organizational skills with the ability to multitask and prioritize effectively Self-motivated, dependable, and detail-oriented Excellent customer service and communication skills Computer proficiency and comfort working with databases and reporting systems Ability to read, write, and speak English fluently Valid driver’s license required Must be at least 18 years old Requirements This position involves both office and operational auction environments. Team members may work indoors and outdoors and should be comfortable with changing temperatures, weather conditions, elevated noise levels, and occasional vehicle exhaust exposure. Why Join A merica’s Auto Auction? At America’s Auto Auction, you’ll be part of a growing organization that values teamwork, customer service, and operational excellence. We offer a dynamic environment where employees can grow their careers while making an impact in the automotive auction industry. America’s Auto Auction is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Responsibilities

Coordinate weekly lease and damaged vehicle sales while maintaining accurate inventory and pricing data in company systems. Collaborate with the Title and Accounting departments to ensure proper documentation and post-sale invoicing.