We are looking for an Office Manager / Executive Assistant to keep Omnisent running smoothly behind the scenes – coordinating schedules, managing the office, and handling the administrative details that let the rest of the team focus on building.

• 
  
• Coordinate calendars, meetings, and appointments for the founders and leadership team
• 
  
• Manage office supplies and day-to-day office operations, including ordering and organizing equipment and materials
• 
  
• Handle expense reports, invoices, and other accounting/admin tasks
• 
  
• Support travel planning and logistics for team members and leadership
• 
  
• Organize internal events, team activities, and offsites
• 
  
• Act as a go-to point of contact for general organizational and administrative matters across the company
• 
  
• Support onboarding logistics for new hires (equipment, access, workspace setup)
• 
  

Qualifikation

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• Prior experience in office management, executive assistant, or administrative support role
• 
  
• Highly organized, reliable, and comfortable juggling multiple tasks and priorities
• 
  
• Strong communication skills in German and English
• 
  
• Proactive mindset – you notice what needs to get done and take care of it without being asked
• 
  
• Comfortable handling confidential and sensitive information with discretion
• 
  
• Basic proficiency with office and accounting tools (e.g., Microsoft Office, expense/invoicing tools)
• 
  
• EU work authorization
• 
  

Bonus:

• 
  
• Experience supporting founders or leadership teams in a startup environment
• 
  
• Familiarity with basic bookkeeping or working alongside external accountants/tax advisors
• 
  

Benefits

• 
  
• Competitive Compensation: Competitive cash comp that reflects your experience and the value you bring
• 
  
• Accelerated Learning & Growth: Join a fast-paced environment where you'll take on real responsibility, overcome meaningful challenges, and grow alongside a driven team
• 
  
• Make a Real Impact: Play a key role in shaping Omnisent's journey and contribute directly to the success of the company
• 
  

We are looking for an Office Manager / Executive Assistant to keep Omnisent running smoothly behind the scenes – coordinating schedules, managing the office, and handling the administrative details that let the rest of the team focus on building.

• 
  
• Coordinate calendars, meetings, and appointments for the founders and leadership team
• 
  
• Manage office supplies and day-to-day office operations, including ordering and organizing equipment and materials
• 
  
• Handle expense reports, invoices, and other accounting/admin tasks
• 
  
• Support travel planning and logistics for team members and leadership
• 
  
• Organize internal events, team activities, and offsites
• 
  
• Act as a go-to point of contact for general organizational and administrative matters across the company
• 
  
• Support onboarding logistics for new hires (equipment, access, workspace setup)
• 
  

Qualifikation

• 
  
• Prior experience in office management, executive assistant, or administrative support role
• 
  
• Highly organized, reliable, and comfortable juggling multiple tasks and priorities
• 
  
• Strong communication skills in German and English
• 
  
• Proactive mindset – you notice what needs to get done and take care of it without being asked
• 
  
• Comfortable handling confidential and sensitive information with discretion
• 
  
• Basic proficiency with office and accounting tools (e.g., Microsoft Office, expense/invoicing tools)
• 
  
• EU work authorization
• 
  

Bonus:

• 
  
• Experience supporting founders or leadership teams in a startup environment
• 
  
• Familiarity with basic bookkeeping or working alongside external accountants/tax advisors
• 
  

Benefits

• 
  
• Competitive Compensation: Competitive cash comp that reflects your experience and the value you bring
• 
  
• Accelerated Learning & Growth: Join a fast-paced environment where you'll take on real responsibility, overcome meaningful challenges, and grow alongside a driven team
• 
  
• Make a Real Impact: Play a key role in shaping Omnisent's journey and contribute directly to the success of the company
•