Administrative Coordinator (Billing & Title Support) at Boater's World Marine Centers

Bradenton, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

0.0

Posted On

13 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Billing, Title Processing, Registration Documentation, Administrative Coordination, Transaction Processing, Tax Application, Record Keeping, Customer Inquiry Response, Month-End Reporting, Reconciliation, Filing Systems, Confidentiality, Microsoft Office, Dealership Management Systems, Organizational Skills, Communication Skills

Industry

Maritime

Description

Description Boater’s World Marine Centers in Bradenton, FL is seeking a detail-oriented Administrative Coordinator to support dealership operations. This role is responsible for assisting with billing, title and registration documentation, and general administrative coordination. The Administrative Coordinator works closely with the Sales, Accounting, and Management teams to ensure boat, motor, and trailer transactions are processed accurately and documentation is maintained in compliance with dealership and state requirements. Key Responsibilities Billing & Transaction Processing Prepare, verify, and process billing transactions for boat, motor, and trailer sales Review deal paperwork and work orders for accuracy, required documentation, and correct pricing prior to billing Ensure proper application of taxes, fees, and discounts according to dealership policies and state regulations Assist with payment authorization for trade payoffs and consignment purchases Maintain accurate transaction records within dealership systems Title & Registration Support Track the status of pending titles, registrations, and customer documentation Assist customers with questions related to titling and registration requirements Audit documentation on file to ensure completeness and accuracy Coordinate internally to ensure proper submission of title and registration paperwork Administrative Support Respond to customer inquiries regarding paperwork, titling, and documentation Support the accounting department with month-end reporting and reconciliations as needed Maintain organized digital and physical filing systems Assist with general administrative and office coordination duties Maintain confidentiality of customer and financial information Requirements Previous experience in billing, accounting, or administrative roles preferred Marine, automotive, RV, or powersports dealership experience is a plus Knowledge of titling and registration procedures preferred (training provided if needed) Strong attention to detail and accuracy Proficiency with Microsoft Office (Excel, Word, Outlook) Experience working with dealership management systems (DMS) preferred Strong organizational and communication skills Ability to manage multiple tasks in a fast-paced environment High school diploma or equivalent required

Responsibilities

This role is responsible for assisting with billing, title, and registration documentation for boat, motor, and trailer sales, ensuring all transactions are processed accurately and comply with dealership and state requirements. Key duties include preparing and verifying billing transactions, tracking pending titles, and providing general administrative support to sales and accounting teams.