Administrative Coordinator
Do you come from administrative experience and are looking for your next challenge? Are you someone who enjoys providing outstanding customer service? Do you consider yourself a team player who is willing to help out wherever needed? Then we might have the perfect opportunity for you!
We are currently hiring a Administrative Coordinator to work for a fully remote company in the education sector . This will be a 5 month contract opportunity. The ideal candidate will have a strong administrative background and possess the professional skills necessary to interact with internal and external stakeholders in a courteous and professional manner. Great attention to detail and the ability to work well under pressure are required for this role.
If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting, and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.

QUALIFICATIONS

• College Diploma.
• 1 to 3 years of experience working in an administrative field.
• Experience in data maintenance, reporting and spreadsheets to provide cyclical and ad-hoc metrics supporting analysis, including trending, forecasting and identification of sub-groups
• Bilingual in English and French (where required). What level? Not necessaery
• Time management and prioritization skills to manage conflicting demands and commitments.
• Organizational skills and attention to detail to keep track of administrative processes for the Department and ensure accuracy and completeness of documentation.
• Flexibility to work in a fast-paced changing environment as a collaborative team player who demonstrates initiative.
• Interpersonal and stakeholder relationship management skills to represent the College as the first point of contact and respond to general inquiries from internal and external stakeholders.
• Tact and discretion to work on confidential and sensitive matters.
• Written and verbal communication skills to draft communications and communicate with programming applicants.
• Knowledge of office/administrative software.

SUMMARY

If you see yourself in this role and want to learn more about this opportunity then please apply to this job posting, and reach out directly to patricia.van@randstad.ca with your most updated resume, the job posting’s reference number, and a brief synopsis of why you feel you would be a great fit for the role.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process

• Process online applications and registrations for educational programing.
• Receive and process program forms and submissions for accuracy and completeness of required information and follow up with applicants on missing documents and/or incomplete files.
• Respond to program-related inquiries to provide information and updates and escalate to Supervisor as needed.
• Create and communicate program calendars and session schedules in collaboration with Instructors, Supervisor and other stakeholders.
• Maintain the Department’s program-specific databases, including developing user guides and workflow processes.
• Maintain records of licensees within the program-specific databases. Respond to requests for information on applicant/licensee’s program status. Cross-reference the database to produce reports and verify information.
• Coordinate the accreditation review process, update the accreditation database and work with the Communications team to update the College website weekly.
• Draft and distribute a variety of written communication materials to relevant stakeholders including email, internal and external correspondence, forms, program schedules, purchase orders, website content, reports, and presentations.
• Collaborate with the supervisor and/or PREP management team to develop and report on program/project metrics and process standards to inform quality assurance process.
• Provide coordination support to the Department (e.g., maintain departmental mailbox, schedule meetings, prepare agendas, take minutes, circulate materials and maintain the filing system).
• Coordinate the development of operational and administrative processes and tools (e.g., email templates, process manuals, database reporting templates) for programs administered by the Department.
• Identify and document process improvement opportunities related to the Department’s operational processes and communicate suggestions to the team.
• Acquire and maintain knowledge of the College’s policies, regulations, and strategies, and keep up to date with relevant developments, applicable legislation, trends and best practices.
• Collaborate with internal stakeholders to ensure the College meets and delivers on its legislative compliance requirements without delay.
• Other duties as assigned.