PAY

$25.20 - $38.51 Hourly
The normal starting pay for this position is the minimum of the pay range listed above. A higher rate of pay may be considered, dependent on the qualifications and experience of the selected applicant and/or the City’s step placement policy.

DEPARTMENTAL INFORMATION

This position is in the Business Services Section (BSD) of the Public Transportation and Parking Department and is under the direction of the Management Specialist. The Administrative Coordinator plays an essential support role in promoting effective governance and administrative processes within the department. The position assists with managing board meetings, supporting records and document management, and helping to maintain organizational systems that contribute to operational clarity and accountability. Additionally, the role serves as Payroll Officer for City employees and provides backup support for related payroll functions. Success requires strong organizational skills, attention to detail, and the ability to coordinate multiple tasks efficiently while collaborating across City departments and external partners. This role is ideal for candidates with foundational administrative experience seeking to grow in public sector governance and office coordination.

JOB SUMMARY

This position is located in the Administration Division of the Public Transportation and Parking Department within the City of Oklahoma City and usually reports to a section or division head. An employee of this classification is responsible for providing standard research and analytical support by evaluating previously identified problems, developing alternatives, and making written and verbal recommendations for program, policy, and procedural changes based on independently conducted operational assessments. A variety of administrative duties in support of work activities are performed, such as budget preparation, goals and objectives development, staff report writing, and some special studies including feasibility, time, cost, and costing-benefit analyses. Knowledge of specialized functional responsibilities of the assigned work unit may be required prior to assuming the position. Essential job functions include : coordinating and supervising activities of administrative and clerical staff; reviewing documents for accuracy, completion, and timeliness; implementing special projects, programs or policy-related functions; performing tasks specific to the assigned department, program area or office function, such as processing specialized business forms and documents, completing payroll or purchasing functions, initiating personnel actions, and interpreting or categorizing codes. An Administrative Coordinator may design and coordinate large projects and functions by determining work procedures and personnel requirements, assigning work tasks, leading and instructing others, assists in establishing and/or interpreting policy, and making administrative decisions. The job requires frequent contact with other City personnel, outside organizations, and citizens in order to exchange information related to work activities, policies, and procedures. The employee must use independent judgment and discretion regarding information exchange and/or activities of the work unit that may be confidential in nature. Assignments are both general and specific in nature and may be received in verbal and written form. Information exchanges are made in support of well-defined administrative or operational policies or procedures.

JOB REQUIREMENTS

• Knowledge of and skill in utilizing basic research principles and practices.
• Knowledge of and skill in utilizing various word processing and spreadsheet software packages.
• Skill in verbal and written communication, using tact and diplomacy.
• Skill in supervising and coordinating activities of assigned staff.
• Ability to apply a general knowledge of business and/or public administration principles and practices to work performed.
• Ability to organize and assess large quantities of information and/or data.
• Ability to utilize standard municipal budgetary principles and procedures.
• Ability to prepare and present narrative and statistical reports with clarity and accuracy.
• Ability to use logical thinking to solve practical problems.
• Ability to work independently.
• Ability to travel.
• Ability and willingness to recommend program changes based on operational assessments.
• Willingness to assume responsibility for confidential material and information.

PREFERRED QUALIFICATIONS

• Keeping track of multiple tasks, deadlines, and documents is key. Being able to prioritize and manage time effectively is crucial.
• Maintains accuracy and thoroughness in all tasks.
• Understanding and adhering to organizational policies, procedures, and regulations to ensure compliance.
• Minimum of one (1) to three (3) years of experience providing administrative or clerical support in a professional environment.
• Comfortable navigating digital collaboration platforms and supporting document management efforts.

PHYSICAL REQUIREMENTS

• Arm and hand steadiness and manual finger dexterity enough to use standard office equipment such as a computer keyboard, ten-key, telephone or fax machine.
• Near vision enough to read and draft written and machine generated communications, such as standard records, reports, computer printouts, etc.
• Hearing and speech enough to communicate in person and by telephone.
  Note: The working conditions and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Please refer the Job description for details