Administrative Coordinator, Clinical & Counse at Chestnut Hill College

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Feb, 26

Salary

0.0

Posted On

17 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Computer Proficiency, Data Management, Communication Skills, Multitasking, Prioritization, Microsoft Office, Interpersonal Skills

Industry

Description

The Administrative Coordinator provides comprehensive administrative support to Program Coordinators and faculty. Serving as the primary point of contact for students, faculty, graduate assistants, peer mentors, and guests, this position handles in-person, phone, and email inquiries. The role requires strong organizational skills, proficiency in computer and data management, and a thorough understanding of program and college policies, procedures, and operations. This is a part-time, 12 month position. About Chestnut Hill College: Founded by the Sisters of Saint Joseph in 1924, Chestnut Hill College is an independent, Catholic institution rooted in a strong liberal arts tradition that fosters equality through holistic education. Distinguished by its strong mission, collegial environment, and dedication to personalized instruction through a small faculty-to-student ratio, the College promotes the spiritual, academic, social, ethical, and moral development of the whole person. Located in the charming Chestnut Hill neighborhood of Northwest Philadelphia, it serves a culturally diverse student body.  Requirements: * Bachelor’s degree preferred * Strong multitasking and prioritization skills * Proficiency in Microsoft Office applications * Excellent written and interpersonal communication skills Responsibilities: * Provide administrative support to Program Coordinators and faculty, including managing correspondence and scheduling * Respond promptly to inquiries from students, faculty, and staff, and refer issues as appropriate * Coordinate program meetings, orientations, information sessions, and events; take minutes and manage relatedlogistics * Assist with data collection and entry for MPCAC reports, including student surveys * Schedule rooms for meetings and events * Reproduce/distribute program documents * Maintain adjunct faculty lists and track semester course offerings * Facilitate communication and outreach to part-time instructors * Support faculty with student field placement records and site communications * Monitor office supplies and oversee daily office functions * Create data reports and assist with special projects as assigned * Maintain current student lists by concentration to support advisor communication * Manage and update program information on Blackboard and other platforms * Perform additional duties as assigned Interested candidates should submit application materials via ADP Workforce Now HERE [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=5db18de3-3e94-4cd7-92de-745bcad7c3e4&ccId=19000101_000001&type=JS⟨=en_US].   No phone calls, please.  Chestnut Hill College is committed to a culture of diversity, equity, and inclusion as a core value.  To foster an inclusive community and support our diverse student body, we embrace equal access. We welcome applications from candidates of all backgrounds, experiences, and perspectives, and encourage applications from groups historically underrepresented in higher education.  We are committed to increasing the diversity of the college community and the curriculum.   

Responsibilities

The Administrative Coordinator provides comprehensive administrative support to Program Coordinators and faculty. This includes managing correspondence, scheduling, and responding to inquiries from students and staff.