• Location: CBU
• Competition Number: 145
• Deadline: June 18, 2025 at 11:59 pm
  Cape Breton University (CBU) invites applications for the full-time limited term position of Administrative Coordinator within the Community Engagement Program. This role will be approximately 40 hours a week* until October 31, 2025 at $22.50 per hour. The chosen candidate will start as soon as possible.
  The Community Engagement Program provides students with meaningful employment experiences in rural communities—primarily across the Victoria and Richmond municipalities. To ensure the smooth and reliable operation of daily student transportation via shuttle vans, the Administrative Co-ordinator plays a vital role in supporting efficient service delivery, liaising with multiple drivers and over 30 rural employers.
  Reporting to the Program Manager, the Administrative Co-ordinator is responsible for the day-to-day operational and administrative functions of the Community Engagement Program’s shuttle service. This includes scheduling, real-time coordination, and communication with student workers, drivers, and employers. The Co-ordinator will also handle payroll tracking, generate operational reports, and support other clerical duties with high levels of professionalism and accuracy. As a first point of contact for students and employers, strong communication and customer service skills are essential.

The Co-ordinator will oversee general office tasks including filing, document preparation, meeting coordination, and spreadsheet management. They will track drivers’ weekly hours, complete payroll documentation each pay period, and record end-of-shift data to generate reports. They will provide real-time operational support by aligning student job placements with delivery schedules and will be expected to report any conditions that impact punctuality or safety. Consistent, professional communication via email, phone, and text is required to maintain smooth operations and support.

• While the regular work week is Monday to Friday, 8:30 a.m. to 4:30 p.m. (40 hours), operational demands may require occasional evening and weekend shifts.

QUALIFICATIONS & SKILLS:

• Minimum of 3 years of administrative or operational experience.
• Strong written, verbal, and customer service communication skills.
• Ability to adapt to sudden changes and urgent priorities.
• Proven success working in a fast-paced environment and meeting deadlines.
• Advanced computer proficiency, especially with Microsoft Office (Excel, Word, Outlook).
• Excellent organizational and multitasking skills with attention to detail.
• Ability to work independently with discretion and confidentiality.
• Professional, courteous demeanor and strong interpersonal skills

Applications for the successful candidate will include a:

• complete resume
• list of at least three references.
• Short listed candidates will be required to submit three reference letters.

Please upload all required documents to Additional Documents if no designated area is listed. Incomplete applications will not be considered.
Questions regarding this position can be directed to Kent_MacIntyre@cbu.ca
Applications must be received by June 18th 2025
Cape Breton University is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply but applications from Canadians and permanent residents will be given priority.
CBU is committed to Equity, Diversity, and Inclusion (EDI) and applicants are encouraged to self-identity if they are part of a marginalised community, or have experience working with Indigenous communities.
If we contact you for an interview and you are a person with a disability who requires technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance.

• While the regular work week is Monday to Friday, 8:30 a.m. to 4:30 p.m. (40 hours), operational demands may require occasional evening and weekend shifts