PREFERRED SKILLS & EXPERIENCE:

• Strong organizational skills and attention to detail
• Proficient in Microsoft Office (especially Excel)
• Experience with any of the following programs is an asset: Bluebeam, PlanSwift, Buildertrend, XactAnalysis
• Ability to manage multiple priorities and stay calm under pressure
• Excellent written and verbal communication skills
• Familiarity with construction or estimating is a plus, but not required
• A positive attitude and willingness to jump in wherever needed

ABOUT THE ROLE:

We’re looking for a highly organized and proactive Administrative Coordinator to join our construction team full-time, working from our office. This role is essential in keeping our projects running smoothly — from supporting field crews and subcontractors to helping with day-to-day office operations.

KEY RESPONSIBILITIES:

• Perform data entry and create/organize job files for active and completed projects
• Schedule and coordinate field employees and subcontractors for ongoing job sites
• Assist with estimating by gathering material/labor quotes and completing minor takeoffs (training provided)
• Communicate with clients, vendors, and internal team members to ensure timelines and expectations are met
• Help manage and create content for our social media platforms (optional but appreciated)
• Support project managers with administrative tasks as needed