Administrative Coordinator at Diverto

Zagreb, , Croatia -

Full Time

Start Date

Immediate

Expiry Date

05 Mar, 26

Salary

0.0

Posted On

05 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Multitasking, Professionalism, Reliability, Adaptability, Office Administration, HR Administration, Event Organization, Travel Coordination, Accounting Support, Health & Safety Support, Problem-Solving, Computer Literacy, Attention To Detail, Continuous Learning

Industry

Information Technology & Services

Description

Company Description Wherever our customers are in the world, we help them digitalise and optimise their remote business processes using advanced hybrid network solutions and digital technologies. At Marlink, we empower our customers worldwide by helping them digitalize and optimize their remote operations through advanced hybrid network solutions and cutting-edge digital technologies. Our teams operate globally, harnessing innovation, expertise, and applied technology to connect systems and people, driving success in today’s digital-first world. With 1,500 employees in over 30 countries, and customers in the maritime, energy, and government sectors, we push boundaries to deliver excellence. As an Administrative Coordinator, you will play a key supporting role in our daily operations. Your main responsibilities will include organizing and coordinating administrative tasks, managing business correspondence, maintaining documentation, and providing administrative support to all company departments. The ideal candidate has strong organizational and communication skills, the ability to multitask, and a high level of professionalism, reliability, and adaptability in a dynamic business environment. Job Description Office administration (incoming/outgoing mail, inventory control, archive management, office equipment and company vehicles, and maintenance of office space) Human Resources administration (HR application support, employee onboarding/offboarding, documentation management, working time records) Organization of internal company events such as Team building, Christmas gathering, etc. Organization of business trips, including: travel planning, booking, and itinerary coordination collecting required documentation managing all administrative processes linked to travel policies, visas, insurance, and HSE requirements ensuring compliance with internal travel procedures Accounting and finance support (procurement administration, processing incoming invoices and issuing outgoing invoices, preparing payroll data, travel expense claims and per-diem calculations) Health & Safety (HSE) administrative support, including: coordination of mandatory trainings, medical check-ups, and certifications maintaining HSE documentation and records ensuring alignment with workplace safety regulations and internal safety procedures supporting the implementation of safety measures during office activities and business trips Daily communication in English, both written and spoken, for coordination with international teams, vendors, and partners Qualifications Higher professional education in economics or another relevant field Minimum 5 years of relevant experience in administration, finance/accounting administration, and HR administration Advanced computer skills, especially MS Office (Excel, Word, PowerPoint) Advanced English proficiency, written and spoken High level of responsibility, accuracy, and attention to detail Systematic and comprehensive approach to problem-solving Ability to work independently Willingness for continuous learning and skills improvement Advanced general computer literacy Valid B category driver's license Additional Information What we offer: Type of employment: full-time, permanent contract with a 6-month probation period Location: Zagreb Benefits: performance-based bonuses, positive working environment, and opportunities for growth and professional development

Responsibilities

The Administrative Coordinator will organize and coordinate administrative tasks, manage business correspondence, and provide support to all company departments. Responsibilities also include office administration, HR administration, event organization, travel coordination, and accounting support.