Administrative Coordinator at Drexel University

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Full Time

Start Date

Immediate

Expiry Date

21 Aug, 26

Salary

25.71

Posted On

23 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Financial Administration, Program Coordination, Procurement, Budget Tracking, Calendar Management, Travel Coordination, Student Hiring, Accounts Payable, Accounts Receivable, Microsoft Office Suite, SAP Ariba, Concur, Banner, Organizational Skills, Interpersonal Communication, Customer Service

Industry

Public Health

Description

Job Summary The Administrative Coordinator provides broad operational and administrative support across the Finance Office and the general administrative functions at Thomas R. Kline School of Law at Drexel University. This role supports processes related to financial administration, faculty and student services, and program coordination. Responsibilities include assisting with the Co-Op Program, processing reimbursements, tracking and monitoring Faculty Professional Development Funds, supporting Purchasing Card (P-card) reconciliations, and coordinating student hiring activities. The Administrative Coordinator will also contribute to a variety of administrative tasks and special projects as needed to support the daily operations of the law school. This position offers a flexible and dynamic work environment with the expectation of significant in-person engagement with the law school community. The successful candidate is expected to maintain a regular on-campus presence of at least four days per week. Essential Functions * General Administrative Support: * Provides administrative and operational support across multiple offices to ensure efficient day-to-day operations. * Support the Co-Op Program which places students in externships. * Processes procurement transactions via SAP Ariba and the Purchasing Card. * Prepares online reconciliations and submits monthly allocation reports. * Coordinates domestic and international travel arrangements. * Process faculty out-of-pocket reimbursement requests as needed. * Manages appointment calendars, including scheduling, prioritizing meetings, and adjusting schedules as appropriate. * Maintains office supply inventory and coordinates ordering. * Performs other duties as assigned. * Financial Operations: * Manages the Professional Development Fund, including reviewing and approving travel and non-travel requests, tracking expenditures, and providing quarterly updates to faculty. * Oversees Purchasing Card (P-Card) activity and monthly reconciliations, including maintaining portfolio data, coordinating statement submissions, maintaining records, and serving as a liaison with the P-Card Office. * Facilitates the hiring of student workers (e.g., Dean’s Scholars, Law School Ambassadors, and Research Assistants) and approves timesheets. * Supports accounts payable and accounts receivable activities for assigned cost centers. * Assists with fiscal year-end reconciliation and closeout processes as needed. * Performs other duties as assigned. Required Qualifications * Minimum of an Associate's Degree or the equivalent combination of education and work experience (Please review the Equivalency Chart [https://drexel.edu/hr/career/ducomp/equivalency/] for additional information). * Minimum of Three (3) years of prior relevant work experience required. * Proficient in Microsoft Office Suite. Preferred Qualifications * Familiarity with enterprise systems such as SAP Ariba, Concur, and Banner preferred. * Excellent organizational, interpersonal, and communication skills. * Demonstrated ability to manage and prioritize multiple projects in a fast-paced environment. * Strong customer service orientation with a high level of attention to detail and accuracy. * Demonstrated professionalism, strong work ethic, and commitment to maintaining confidentiality of sensitive information. Physical Demands * Typically sitting at a desk/table Location * Hybrid/Flexible Work Arrangement Additional Information This position is classified as Non-Exempt, grade H. Compensation for this grade ranges from $17.14 - $25.71 year hour. Please note that the offered rate for this position typically aligns with the minimum to midrange of this grade, but it can vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review. Applicants are encouraged to explore the Professional Staff salary structure and Compensation [https://drexel.edu/hr/career/ducomp/]Guidelines & Policies [https://drexel.edu/hr/career/ducomp/] for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure [https://issuu.com/csbcommunications/docs/drexel_ft_staff_benefits_bro_v1?fr=sZDc2YjMyNzYzOTM]. Special Instructions to the Applicant Please make sure you upload your CV/resume and cover letter when submitting your application. A review of applicants will begin once a suitable candidate pool is identified. #LI-Hybrid

Responsibilities

Provides operational and administrative support for the Finance Office and general functions at the Thomas R. Kline School of Law. Key duties include managing professional development funds, processing procurement transactions, and coordinating student hiring and Co-Op programs.