Administrative Coordinator - DuBois at Mount Aloysius College

DuBois, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

0.0

Posted On

14 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Tracking, Google Suite, Microsoft Office Suite, AdobeSign, Microsoft Excel, Microsoft Word, Event Planning, Budgeting, Confidentiality, Interpersonal Communication, Multitasking, Organization, Higher Education Administration, Clerical Support, Records Management

Industry

Description

Mount Aloysius College, repeatedly recognized by ModernThink as a “Great College to Work For,” seeks a highly skilled and organized individual to serve as the Administrative Coordinator for Nursing, Surgical Technology, and Medical Imaging programs, beginning August 2026/Fall 2026 in DuBois, PA. Current Opening The Administrative Coordinator is responsible for a variety of high-level clerical and administrative duties to support the Nursing, Surg-Tech, and Medical Imaging teams in DuBois and to ensure consistent and efficient operations in all DuBois programs. This role requires significant coordination responsibilities and the ability to accurately track and organize a variety of data for compliance and reporting purposes using Excel and/or Google Sheets. Also prepares signature-ready letters, revises handbooks and other procedural documents as assigned. The Administrative Coordinator communicates and corresponds regularly with clinical sites and agency partners. Also assists with planning and coordination of special events and programs. Maintains confidential files across all DuBois programs, including management of demographic information and ensures that all required student and faculty documentation/licensure is current and accurately filed. This position also assists with departmental website updates, gathers and organizes documentation for the academic appeals process, directs callers and visitors as appropriate, schedules meetings, and disseminates mail. Also responsible to enter budget requests, submit purchase requisitions, and place supply orders. May interview prospective work-study students, and provide supervision to assigned students. This is a full-time, year-round, benefit-eligible position. While some flexibility in scheduling exists, this position is on campus in DuBois, PA (5 days per week required), and is not eligible for remote work. Qualifications Bachelor’s degree and two (2) years of experience in executive or high-level administrative support roles required. Previous experience working in a secondary or post-secondary education setting is preferred. Equivalent combination of education and experience will be considered. Above average verbal, written, interpersonal and organizational skills required; Proficiency in Google Suite, Microsoft Office Suite, and AdobeSign required. Advanced skills in Microsoft Word and Excel desired. Demonstrated ability to prioritize, multitask, maintain attention to detail orientation, and excel in a fast-paced, high volume office with little to no supervision is required. The successful candidate must be able to work collaboratively with others and exercise independent thinking. Should be able to foresee risks and anticipate needs, and make sound decisions. Ability to quickly and efficiently learn software that is highly utilized within the Higher Education space required. High degree of professionalism and a demonstrated ability to maintain high ethical standards and confidentiality is required. This role is not budgeted for visa sponsorship at this time; all candidates must be authorized to work in the US at the time of submission of their application. About Mount Aloysius College’s Expansion into DuBois, PA Mount Aloysius College is bringing nursing education to DuBois beginning Fall 2026! Students can complete pre-nursing coursework this fall, and begin their path toward a rewarding healthcare career close to home with a two year associates degree. Through a new collaboration with Penn Highlands Healthcare, eligible nursing students may receive up to $48,000 in combined financial support, along with hands-on clinical opportunities and pathways to employment after graduation. Students can also apply for our radiography and surgical technology programs in DuBois, both of which are also in partnership with Penn Highlands Healthcare. Commitment to Diversity Mount Aloysius is committed to building an inclusive community that values each person and respects diversity of all kinds – diversity of thought, experience, culture, ethnicity, religion, gender/gender identity, sexual orientation, disability, etc. to create a workplace where everyone participates and is able to contribute their own unique gifts, talents and perspectives. Application Instructions Apply online at http://www.mtaloy.edu/employment-opportunities. All applicants should submit a resume with an accompanying cover letter. Review of applications will begin immediately and continue until the position is filled. Applicants needing reasonable accommodation to participate in the application process should contact the Office of Human Resources at (814) 886-6519. Mount Aloysius College is an Equal Opportunity Employer

Responsibilities

Provides high-level administrative and clerical support for Nursing, Surgical Technology, and Medical Imaging programs to ensure efficient operations. Responsibilities include data tracking for compliance, coordinating with clinical sites, managing confidential files, and handling budget requests.