Administrative Coordinator, Facilities at District of Columbia Bar

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

55000.0

Posted On

14 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Reception Services, Facilities Coordination, Customer Service, Microsoft 365, Work Ticket Management, Invoicing, Reporting, Emergency Preparedness, Access Control, Vendor Management, Communication Skills, Organization, Multi-tasking, Confidentiality, Interpersonal Skills

Industry

Legal Services

Description

The Administrative Coordinator, Facilities provides comprehensive administrative support to the Facilities department while serving as the primary point of contact for guests, members, vendors, and staff at the DC Bar. This role is responsible for delivering professional reception services, coordinating daily administrative activities, and supporting facility operations, while maintaining a welcoming, organized, and secure environment. The Administrative Coordinator also supports departmental business operations by assisting with invoicing and reporting. ESSENTIAL DUTIES & RESPONSIBILITIES * Serves as the first point of contact for Bar guests and responds to requests. * Answers and routes incoming calls, monitors activities in the reception area to ensure security and visitor protocols are followed, and records and manages the reception phone messaging program. * Serves as the Facilities department’s command center and receives facilities requests from Bar staff and dispatches appropriate team members and third-party vendors to resolve requests. Responsible for the creation, execution, management, and reporting of work tickets using MRI Angus. Provides real-time responses to internal clients. * Coordinates guest access control for the Member Connection Suite program as well as the 3rd floor Wellness Room. * Secures the 3rd floor daily. * Provides support in emergency preparedness efforts. * Processes monthly reports for UBER and Verizon Business Accounts, assists with studio contracts and invoicing. * Maintains and updates the DC Bar Certificate of Insurance requirements for vendors, the front desk manual and the Ring Central phone system manual. * Trains back-up staff on reception duties. * Receives legal summons or court filings directed to the DC Bar. * Updates facilities documents and memos using approved DC Bar branding for internal and external documents. * Coordinates/Assists with the Green Initiative sustainability program. * Performs other duties as assigned. MINIMUM QUALIFICATIONS * Prior relevant experience. * Proficiency in Microsoft 365. * Demonstrated commitment to valuing diversity and contributing to an inclusive working environment. * Excellent oral and written communication skills. * Must be detail oriented and deadline driven. Able to multi-task and work in a fast-paced environment. * Excellent interpersonal and customer service skills. Must work well in a team environment and be able to interact, including in-person, with Bar members, volunteers, vendors, the public and Bar employees. * Must work well under pressure, possess excellent organizational abilities, and able to manage several priorities in a day. * Must be adaptable, creative, and self-motivated. * Ability to handle and maintain the confidentiality of highly sensitive information. PREFERRED QUALIFICATIONS * Associate’s degree. * Experience working in a membership association, a similar nonprofit organization, or law office. This is an in-person position. This is not an attempt to list all essential functions of this position. Job duties may change over time based on organizational/department needs. The D.C. Bar is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law. The Bar is committed to providing qualified individuals with reasonable accommodations to perform the essential functions of their jobs, pursuant to applicable law. If you require reasonable accommodation as part of the application process, please contact Human Resources at HR@dcbar.org [HR@dcbar.org]. As part of the accommodation process, we will conduct an individualized interactive process and may ask you for additional information. Any final hiring decisions or start dates may be delayed while the accommodation review process is ongoing if the individual cannot begin work without the requested accommodation.

Responsibilities

Provides comprehensive administrative and reception support for the Facilities department, serving as the primary point of contact for guests and vendors. Manages facility requests via work tickets, coordinates access control, and assists with departmental business operations like invoicing and reporting.