JOB DESCRIPTION

NORMAL WORK HOURS: 40 hours per week, Monday-Friday
IMMEDIATE SUPERVISOR: Program Manager
OTHERS WHO MAY ASSIGN WORK: Co-Chairs for Faculty Affairs

POSITION SUMMARY:

The Administrative Coordinator for External Programs & Partnerships plays a vital role in supporting Olin’s global-facing academic initiatives. Reporting to the Program Manager, this position provides high-level administrative and logistical support to external academic partnerships and programs, including Olin’s collaboration with the Kyiv School of Economics and academic events such as Summer Studio. The position involves frequent interaction with faculty, staff, students, and international academic visitors, and requires strong organizational, communication, and coordination skills.
This full-time temporary position, projected to end on August 31, 2026, supports Olin’s mission to co-develop transformative educational experiences with collaborators around the world. Note that the position has the potential to be extended.
This is an in-person/on-campus position based in Needham, MA.

EXPERIENCE AND QUALIFICATIONS:

• Bachelor’s degree or equivalent professional experience
• 3–5 years of experience in an administrative support role, preferably in an academic or non-profit setting
• Experience coordinating events and managing logistics for meetings, programs, or external visitors
• Experience working with international stakeholders or partners
• Strong organizational, interpersonal, and time management skills
• Excellent written and verbal communication
• Proficiency with Microsoft Office and spreadsheet/database tools
• Ability to manage multiple priorities, meet deadlines, and adapt to evolving needs
• Discretion and professionalism in handling sensitive or confidential information
• Demonstrated understanding of and commitment to the values of equity, access, and belonging
• Interest in international education or higher education partnerships is a plus

COMPANY DESCRIPTION

Olin College of Engineering seeks employees who are passionate about working collaboratively within and outside of the Olin community to support the College’s mission and vision for the future. At Olin, we are educating the next generation of engineering innovators and shifting the definition of engineering. Not only do our students ask, “Who are we designing this for, and what are their values?” They also ask questions about the impact of their work on society.
As Olin evolves under new leadership, we seek to become a more representative and aware community, a place where everyone is a learner and where everyone is an educator. Olin will become a place where experimentation—including making and learning from mistakes—will be embraced across the institution, not just in the classroom. Collaboration is key to Olin’s curriculum and culture, and we will work intentionally to reinforce the values and culture to which we aspire. We are a community that thrives on being together; we value trust. The College supports teams to collaboratively decide how they can best do their work, and display a commitment to the community, all while providing individuals with overall work-life flexibility.

Olin College is situated on 75 acres in Needham, Massachusetts. We are approximately ten miles from Boston, one mile from the MBTA Commuter Rail train station, and approximately four miles from the Woodland Station from the MBTA Green Line. We have plenty of free parking on campus. You can find more details on our Visiting Campus page.

• Take a Virtual Campus Tour: From the moment you step on campus at Olin, you feel a buzz of energy and activity—and once you experience it, you want to be a part of it.

Olin College is committed to supporting an innovative, integrated learning and working environment. As a small campus, the in-person experience and cross-team collaboration is what helps build a strong, dynamic community for our students, faculty and staff. Typically, most roles at Olin College are intended to be in-person and on-campus. Certain paid positions may be eligible for flexible working arrangements, at the College’s sole discretion. Any approved remote work arrangement for pay must be performed in the Commonwealth of Massachusetts where Olin is registered to do business. Individual flexible and remote work options can be discussed during the interview process.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

At Olin College we seek to become a more representative and aware community. If you’re excited about a role and have relevant experience, but your work history doesn’t align perfectly with every qualification in the job description, we’d nevertheless encourage you to apply.
Olin College is an Equal Opportunity Employer. We especially welcome applications from candidates belonging to groups that have been historically underrepresented in higher education, including women, racial and ethnic minorities, LGBTQIA people, and people with disabilities. Employees of the College who have a disability are welcome to request reasonable accommodations by contacting Human Resources at HR@olin.edu