Administrative Coordinator (Front Desk) at Cigarette Holdings LLC

Opa-locka, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

0.0

Posted On

17 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Administrative Support, Multi-line Phone System, Correspondence Management, Scheduling, Data Entry, Filing, Photocopying, Scanning, Inventory Coordination, Order Fulfillment, Microsoft Office, Attention To Detail, Multitasking, Professional Communication, Bilingual (English/Spanish)

Industry

Shipbuilding

Description

Description Established in 1969, Cigarette Racing has innovative vision and legendary style. Cigarette boats are uniquely hand-crafted in the United States and known globally for power, comfort, and luxury. Our high-level execution and premium quality are second to none and we stay committed to building the finest powerboats and center consoles in the world. We are seeking a professional and welcoming Manufacturing Administrative Coordinator to join our team. The Manufacturing Administrative Coordinator (Front Desk) will be the first point of contact for visitors and employees, providing excellent customer service and administrative support. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced manufacturing environment. Requirements • Greet visitors and direct them to the appropriate person or department. • Answer and route incoming calls on a multi-line phone system in a courteous and efficient manner. • Manage the flow of correspondence (e.g., mail, packages, emails) and prioritize urgent materials. • Maintain a tidy and organized reception area, ensuring it reflects a professional image. • Assist with scheduling appointments and meetings for employees and management. • Coordinate conference room bookings and prepare meeting rooms as needed. • Assist with administrative tasks such as data entry, filing, photocopying, and scanning documents. • Monitor office supplies and provide orders as necessary. • Provide general support to visitors, employees, and departments as required. • Assist with the daily operations of the company’s Apparel storefront, including welcoming and supporting walk-in customers. • Process, pick, and ship apparel and merchandise orders accurately and in a timely manner. • Support inventory coordination and order fulfillment activities related to the Apparel operation. • Partner with the Director of Apparel to support daily priorities, customer needs, and operational workflows for the Apparel storefront. • Support and participate in company events, which may include after-hours and/or weekend activities, as needed to support business operations This list is not exhaustive, and responsibilities may be subject to adjustment based on the evolving needs of the business. QUALIFICATIONS • High school diploma or equivalent required; additional administrative or business coursework is a plus. • Minimum of 1–2 years of experience in a receptionist, front desk, administrative support, or customer service role. • Experience supporting retail, storefront, or order-fulfillment activities is preferred. • Proficiency with Microsoft Office (Outlook, Word, Excel) and basic office systems. • Experience working with multi-line phone systems and office equipment. • Ability to communicate professionally with employees, visitors, vendors, and clients. • Bilingual (English/Spanish) preferred. SKILLS • Professional, courteous, and customer-focused communication style. • Strong organizational skills and attention to detail. • Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment. • Dependable, punctual, and able to work independently with minimal supervision. • Comfortable handling confidential and sensitive information. • Team-oriented with a flexible and service-driven mindset. • Ability to follow established procedures and adapt to changing business needs. • Basic problem-solving and decision-making skills. WORKING CONDITIONS • This position is based in a manufacturing and office environment with frequent interaction with employees, visitors, and vendors. • Regular exposure to a production setting, including noise, equipment, and moving materials. • Work is primarily performed at a reception desk and office workstation, with periodic walking throughout the facility. • Must be able to sit, stand, walk, bend, and reach throughout the workday. • Must be able to lift and move packages and apparel orders, up to 25 pounds, as required. • Standard business hours apply; however, flexibility is required to support company events, including occasional after-hours and weekend work. Schedule: Full-time, hourly/non-exempt, Monday through Friday, 8:30am – 5:00pm This role is based on a boat manufacturing or repair facility. The work environment may involve exposure to chemicals and fumes, requiring the use of personal protective equipment (PPE). Cigarette Holdings, LLC is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history, or genetic information, political affiliation, military service, or other non-merit-based factors. A conditional offer of employment will be contingent upon the successful completion of a drug test and background check, consistent with applicable federal, state, and local laws.

Responsibilities

The Administrative Coordinator serves as the primary point of contact, greeting visitors, managing communications via phone and mail, and maintaining an organized reception area. This role also supports the company's Apparel storefront operations, including customer support, order processing, shipping, and inventory coordination.