Administrative Coordinator at Geoengineers Inc

Boston, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

32.21

Posted On

21 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Word Processing, General Office Support, Client Deliverables, Quality Assurance, Quality Control, Inventory Management, Scheduling, MS Office, Word, Excel, Outlook, Adobe Acrobat, Verbal Communication, Written Communication, Initiative, Adaptability

Industry

Civil Engineering

Description

Description The Administrative Coordinator is responsible for a variety of routine to moderately difficult administrative duties including word processing and general office support. Essential Duties and Responsibilities Provides general office support and serves as the first point-of-contact for visitors and guests. Directs phone calls and messages to appropriate staff. Provides word processing and project support to the technical team, including quality assurance and quality control for client deliverables. Tracks, orders and maintains office supply inventory. Ensures the office and all public areas (i.e., kitchen, copy, room, etc.) are maintained in a professional and safe manner. Schedules and coordinates conference rooms and refreshments for company meetings, as needed. Provides support for other general office functions on an as-needed basis. This role will require availability to work from our Boston office with occasional flexibility to work from our Southborough office or remotely. Qualifications High school diploma or equivalent. Bachelor’s degree preferred. 1 year of related administrative experience. Proficient with MS Office applications (Word, Excel, Outlook) and Adobe Acrobat. Professional-level verbal and written communication skills. Proven ability to interact with clients and staff professionally and respectfully. Demonstrated ability to work independently with a high level of initiative, effectively meet set deadlines and adapt to changing requirements. Physical Requirements / Work Environment All candidates are subject to completing a background check, and reference check. Normal office environment with moderate noise levels, occasional lifting of up to 25 lbs., prolonged sitting and regular walking, bending, standing and reaching. Ability to perform consistent work on a PC with prolonged view of a monitor/screen. Willingness and ability to travel occasionally as needed. Our best estimate of the salary range for this position, located in Boston, MA, is $23.07 - $32.21 an hour. Compensation offered will be based on a variety of individual factors, including education and experience, as well as internal equity. GeoEngineers’ salary ranges are reviewed and updated each year and employees are eligible for pay increases based on individual performance. As part of our competitive total rewards package, employees in this role may also be eligible for our annual year-end bonus offering, subject to program eligibility requirements. At GeoEngineers, investing in our people is a top priority. In addition to competitive and equitable pay, we are proud to offer a wide range of benefits to support employees and their families, including healthcare (with travel benefit for care not locally available), 401(k) with company match, short-term and long-term disability, life insurance, wellbeing benefits, paid vacation and sick time and paid holidays, among others. View our full listing of benefits here. Our Commitment to Belonging at GeoEngineers When people feel they can bring their whole selves to work, that they have a voice and are supported and respected, it creates trust and a feeling of belonging— employees then flourish, grow their careers, and do the best work of their lives. A culture of belonging allows our employees to thrive and our company to prosper. This is a journey, and we are committed to doing the work, learning and evolving as we go. GeoEngineers is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. GeoEngineers is also committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or accommodation while seeking employment, please contact Human Resources at hr@geoengineers.com or by phone at (425) 861-6000. We will then make a determination regarding your request for reasonable accommodation on a case-by-case basis. We welcome and encourage individuals from all backgrounds and experiences to apply for openings on our team. We would love for you to join us! We care about your privacy. Read GeoEngineers’ Privacy Notice for details on our personal data policies.

Responsibilities

The Administrative Coordinator handles routine to moderately difficult administrative duties, serving as the first point-of-contact for visitors and directing phone calls. This role also provides word processing and project support to the technical team, including quality assurance for client deliverables.