Job Responsibilities:

• Provide high level administrative support to Social Science faculty
• Coordinate/oversee administrative and program support activities; particularly at the Program level
• Responsible for divisional internal and external communications, for faculty finance policy related to research account travel and spending: including preparation of expense reimbursements, payments to vendors and individuals, ePro data entry and PO follow up, and general budget tracking, as well as social media and media outreach
• Other duties may include but are not limited to; mail services organization, supply ordering, Divisional calendar assistance & communication, greeting and assisting visitors, room reservations
• Be able and available to take on new tasks, assist the Manager and Assistant Dean when needed with large or complex projects and provide cover when administrative staff are on leave
• Seminar Series: (in at least one Program) Coordinate with seminar conveners and external guests – manage travel booking, meeting schedules, budget tracking, and general hosting of guests; coordinate activities and hosting on the day of seminar
• Be the key point person for the faculty Seminar convener(s) – have a full understanding of budgetary and travel policy and its implications on these programs and be able to communicate this clearly, with minimal supervision
• On/Off Boarding: Coordinate the onboarding and off-boarding of new and visiting faculty and staff. Require minimal supervision to roll out the planning cycle each 7 weeks (plus J-Term & Summer) for incoming and outgoing faculty
• In conjunction with the administrative onboarding, become well-versed in academic onboarding tasks; some understanding of NYU teaching software, processes, and course schedules
• Provide support and information to new joiners who require assistance with administrative procedures relating to this ongoing project
• Event Planning: Work closely with the Manager to understand the planning phase of the Social Science Conference Series and other special events (ad hoc). Coordinate the annual planning (at least 4 conferences per year); full conference management; including travel arrangements, catering, administrative support before and during events, budget tracking and evaluation and follow-up

Qualifications:

Required Education

• Bachelors Degree

Required Experience

• 2+ years of office experience
• Experience providing a high level of customer service
• Superior written and oral communications skills in English
• A capacity to work collegially and flexibly in a startup setting characterized by a complex organizational structure comprising New York University in New York and New York University in Abu Dhabi
• An ability to prioritize and to handle multiple projects on tight deadlines, organized work habits, consistent accuracy, and attentiveness to detail
• Professional maturity and judgment consistent with leadership-support responsibilities, including exceptional discretion, confident communications skills, and a capacity for resourceful initiative in a team context
• Advanced business computing and internet skills. Knowledge of WordPress, Adobe suite, and web and social media platforms
• Expertise with word processing, spreadsheet, database software, PowerPoint and Microsoft Office Suite
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