Administrative Coordinator - Harrisburg Outpatient at Gaudenzia, Inc.

Harrisburg, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Feb, 26

Salary

0.0

Posted On

12 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Office Functions, Microsoft Word, Microsoft Excel, System Reporting, File Maintenance, Project Management, Customer Service, Communication, Math Skills, Organizational Skills, Confidentiality, Care Coordination, Database Management, Inventory Management, Meeting Minutes

Industry

Individual and Family Services

Description

We need hope-bringers and changemakers - because the work we all do matters. Join a team that shows up for each other as much as we show up for our clients. At Gaudenzia, your purpose fuels progress - for yourself and others. Gaudenzia's Mission: Gaudenzia's Mission is to promote long-term recovery by providing comprehensive treatment and support to people with substance use disorder, co-occurring mental health disorders, and related conditions, regardless of individual circumstances. Qualifications: Education/Training: High School Diploma or GED; Associate's Degree preferred Experience: At least 5 year of administrative experience in an office environment * Knowledge of office and clerical functions. * Knowledge of Microsoft Word and Excel. * Knowledge of system reporting and file maintenance. * Knowledge of project management with ability to work independently. * Excellent customer services and telephone etiquette. * Ability to communicate effectively verbally and in writing. * Ability to establish and maintain effective working relationships with clients, other staff member, outside agencies/institutions and the general public. * Ability to successfully work with others from various cultures and backgrounds. * Ability to perform math and basic accounting. * Ability to plan and organize work and prepare appropriate reports. Your responsibilities in this role may include: 1. Treat all clients and staff with dignity and respect. 2. Supervise the maintenance of both program and client electronic and paper files in a confidential environment and in accordance with state and federal regulations. 3. Collect monies owed to facility including co-pays, script fees, payer checks 4. Prepare reports as required by the Program Director or designee. 5. Ensure maintenance of current, organized database, filing, and reporting systems. 6. Maintain organized, accurate system to record, receive, and disburse client funds, valuables, and facility funds, as needed. 7. Maintain contact with appropriate community resources needed to facilitate care coordination. 8. Implement internal and external communication and reporting systems to facilitate thorough communications with program staff, regional office, funding and governmental agencies, and other community resources. 9. Greet facility visitors, and screen clients returning to the facility, if needed. 10. Answer phone calls and check facility voicemail daily. 11. Aid in the completion of IT and maintenance tickets to resolve facility issues. 12. Aid in facility incident, acquisition, check requests, and other submissions/postings on SharePoint 13. Participate in and record minutes from administrative meeting and other facility meetings, as assigned. 14. Sort, distribute, and prepare facility correspondence, and deliver faxes to appropriate persons. 15. Maintain facility supply inventory, and order new supplies, coordinate equipment repairs, as needed. 16. Provide administrative support and other duties as assigned by Program Director, or designee. What We Offer: Competitive Pay - Excellent Benefits - On The Job Training - Upward mobility - Educational assistance to help you grow with us in this life saving field! For additional details regarding our benefits, please visit: https://www.gaudenzia.org/careers/ [https://www.gaudenzia.org/careers/] Our Operating Principles: We, as members of the Gaudenzia Team, are committed to these principles. They guide the way we perform Gaudenzia business, every day. * We hold client care as our top priority. * We assume good intentions. * We are present, we connect, & we communicate with transparency, dignity, and respect. * We make data-driven decisions with courage, challenge the status quo, find innovative ways to grow Gaudenzia & each other. * We support each other publicly & privately in all circumstances. * We provide & accept constructive, honest, respectful, and timely feedback with an open mind & without personalization. * We operate with integrity, focus on outcomes, & have a bias for action. * We follow through on agreements & honor commitments prioritized with a sense of urgency - someone's life may depend on it. Gaudenzia is proud to be an employer of choice - and a treatment provider of choice - in the substance use and co-occurring disorders treatment field. We work hard to foster an inclusive, supportive environment where our employees and clients always feel safe and welcome. Come work with us! Gaudenzia is an equal opportunity employer. We do not practice or permit discrimination based on race, gender, gender identity, gender expression, sexual orientation, age, national origin, religion, creed, disability, or veteran's status.

Responsibilities

The Administrative Coordinator will supervise the maintenance of program and client files, ensuring confidentiality and compliance with regulations. Responsibilities also include managing client funds, preparing reports, and facilitating communication with staff and community resources.