JOB SUMMARY

We are seeking an organised and detail-oriented Administrative Coordinator to provide support to our operations team. The role involves financial tracking, invoicing, and maintaining systems to ensure efficient and accurate operations. This is a part-time role requiring approximately 20 hours per week.

REQUIREMENTS

• Strong organisational skills and attention to detail.
• Experience in invoicing, payment tracking, and financial reconciliation.
• Excellent communication skills for liaising with team members.
• Ability to work independently and meet deadlines consistently.
  If you have these skills and are looking for an opportunity to develop your career in administration, we encourage you to apply.
  Job Type: Part-time
  Pay: From £13,800.00 per year

Benefits:

• Company events
• Discounted or free food
• Free parking
• Health & wellbeing programme
• Life insurance
• Paid volunteer time
• Referral programme
• Sick pay
• Store discount
• Work from home

Language:

• English (required)

Work Location: In perso

IOSA Support

The IOSA system is an internal tool used to manage purchase orders and invoices, ensuring they align for accurate accounting and reporting. Tasks include:

• Order Management: Raise and manage purchase orders through the IOSA system, ensuring accuracy and completeness of all entries.
• Invoice Pairing: Match incoming invoices to the corresponding purchase orders in IOSA, verifying that amounts, descriptions, and other details align correctly.
• Data Validation: Regularly check that all entries in IOSA are complete and accurate, identifying and resolving discrepancies.

Bank Account Management and Budget Tracking

• Regularly check the company bank account.
• Update and maintain the budget tracker with accurate data.

Process and reconcile credit card expenses.

Invoicing

• Raise invoices for day desk bookings using the Office RnD platform (workspace management platform that handles memberships, bookings, invoicing, and payments).
• Cross-check and verify payments to ensure they are correctly posted in Office RnD on a weekly basis.
• Check outstanding payments and proactively reach out to companies to follow up on overdue balances.

Leasing/Business Development support

• Review and maintain memberships in Office RnD, ensuring all details align with contracts and invoices are generated correctly.
• Assist with listing office availability on various external broker platforms (updating imagery, descriptions, contact information)
• Raising Purchase Orders for agent/broker fees relating to office deals completed.