Administrative Coordinator at Howard University

, , United States -

Full Time

Start Date

Immediate

Expiry Date

26 Sep, 26

Salary

68000.0

Posted On

28 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Budget Reconciliation, Data Analysis, Event Planning, Stakeholder Communication, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, Microsoft SharePoint, Office Operations, Program Coordination, Onboarding, Confidentiality, Organizational Skills

Industry

Higher Education

Description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth. Here is what we offer: Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support Work-Life Balance: PTO, paid holidays, flexible work arrangements Financial Wellness: Competitive salary, 403(b) with company match Professional Development: Ongoing training, tuition reimbursement, and career advancement paths Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture Join Howard University and thrive with us! https://hr.howard.edu/benefits-wellness JOB PURPOSE: The purpose of this position is to serve as the Program/Administrative Coordinator, providing key administrative and programmatic support to CADSA, ensuring the smooth operation of daily activities, and contributing to the center’s strategic initiatives. The coordinator serves as a central point of contact for internal and external stakeholders, supports operational planning, and assists in managing communication, scheduling, and documentation. The Program/Administrative Coordinator will report to the Executive Director of CADSA and will work collaboratively with other CADSA team members and affiliated programs. SUPERVISORY ACCOUNTABILITY: Has responsibility or authority that is limited to the direction of students or temporary workers. Verify timecard entry for student worker(s). NATURE AND SCOPE: Serve as the Program/Administrative Coordinator and interface with internal contacts, including CADSA leadership, faculty, students, and staff across the university, and external contacts, including vendors, alumni, partners from industry, government agencies, funding organizations, and the public. PRINCIPAL ACCOUNTABILITIES: Provide high-level administrative support to the Executive Director and CADSA team. Maintain clear and consistent communication with Howard University faculty, staff, and external stakeholders. Manage day-to-day administrative tasks, including scheduling, filing, mail distribution, and general office operations. Track expenditures, maintain financial records, and assist with budget reconciliation and reporting. Perform data analysis and prepare reports for leadership and key stakeholders. Provide administrative support to ensure smooth coordination and implementation of program activities. Assist with program communications, including updating the website, drafting newsletters, and managing announcements. Manage contact lists for faculty, staff, students, and strategic partners. Coordinate engagement programs and activities involving faculty, staff, and students. Help plan and execute public events, workshops, seminars, and symposia. Coordinate with external partners on collaborative projects and initiatives. Support the onboarding and scheduling of student workers or temporary staff. Ensure adherence to university policies and procedures. Perform other related duties as assigned. CORE COMPETENCES: Advanced knowledge of office and administrative practices and principles. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams, and SharePoint) and standard office equipment. Ability to communicate effectively orally and in writing with a diverse population. Ability to maintain harmonious working relationships with staff, students, faculty, university officials, and the public. Proven track record of effectively managing complex calendars and scheduling appointments. Demonstrated ability to handle sensitive and confidential information with discretion and professionalism. Strong organizational skills to establish priorities, meet deadlines, and perform in a responsible, professional manner. Ability to plan, organize, and work with others. MINIMUM REQUIREMENTS Bachelor’s degree and 4–6 years of relevant professional experience in academic or nonprofit settings. Up to 10 years of directly related work experience may be substituted for educational qualifications. Prior experience supporting a university center or research unit is a plus. Compliance Salary Range Disclosure Expected Salary Range: $58,00-$68,000 Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world. Howard University does not discriminate on the basis of race, color, national and ethnic origin, sex,sexual orientation,gender or gender identity, marital status, religion, disability or protected veterans status. Veterans and people with disabilities are encouraged to apply. Inquiries regarding provisions for persons with disabilities or veterans status, Equal Employment Opportunity and Title IX should be directed to the Office of Employee Relations and Equal Employment Opportunity at 202-806-1280. This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.

Responsibilities

Provides high-level administrative and programmatic support to the Executive Director and the CADSA team to ensure smooth daily operations. Responsibilities include managing schedules, tracking expenditures, coordinating public events, and maintaining communication with internal and external stakeholders.