Administrative Coordinator- HVI, Children's at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

0.0

Posted On

21 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Workflow coordination, Project management, Data analysis, Report development, Microsoft Office Suite, Word processing, Spreadsheet management, Database management, Financial principles, Accounting principles, Recruitment, Performance evaluation, Communication, Business procedures

Industry

Hospitals and Health Care

Description

University of Pittsburgh Physicians is hiring a full-time Administrative Coordinator for the Department of Pediatric Cardiology at the Heart and Vascular Institute at UPMC Children's Hospital of Pittsburgh. This position is Monday-Friday, daylight hours and will support the Division Chief of Cardiology and the Director of the Catheterization Laboratory. Purpose: Under general direction, coordinates the workflow of administrative and/or clerical employees and provides varied administrative support of a complex and technical nature to single or multiple department(s) or a division. Responsibilities: Plans conferences for department and department head Under general direction coordinates the workflow of employee(s) and provides administrative support of a complex and technical nature to single or multiple department or division (i.e., organizes, plans, and prioritizes work of others, develops and builds teams to accomplish project assignments) Performs all responsibilities of an Administrative Assistant Sr Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas) Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. Assists in recruiting, hiring, training, and evaluating the performance of employees Analyzes complex information requests and determines complex trends Develops reports for executive or department Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events) High school diploma or equivalent or associates degree. 5 years experience in an increasingly responsible administrative support role required. Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment Licensure, Certifications, and Clearances: Act 31 Child Abuse Reporting with renewal Act 33 with renewal Act 34 with renewal Act 73 FBI Clearance with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

The Administrative Coordinator will manage complex administrative workflows, support department leadership, and oversee daily operations for the Pediatric Cardiology division. Responsibilities include coordinating staff, preparing reports, managing project assignments, and assisting with recruitment and training processes.