Administrative Coordinator II at Community Renewal Team

Middletown, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Database Management, MS Office, Customer Service, Clerical Work, Scheduling, Report Preparation, Inventory Management, Contract Management, E-Time Input, Telephone Communication, Meeting Coordination, Research, Proposal Preparation, File Maintenance, Invoice Validation, Bilingual English/Spanish

Industry

Non-profit Organizations

Description

t Our Mission “Preparing Our Community to Meet Life’s challenges.” We help everyone who comes to our door with resources for both immediate needs and long-term goals. Our network of programs, services, and experiences strengthen individuals, families, and communities and provides opportunities for growth and economic stability. Come join our team! JOB DESCRIPTION Position Title: Administrative Coordinator II - Facilities Department: Facilities FLSA Status: Non-Exempt Pay Grade: 6 Reports To: Director of Facilities Management GENERAL DESCRIPTION OF DUTIES Performs a variety of skilled clerical work and database management functions as part of a facilities management team. SPECIFIC DUTIES AND RESPONSIBILITIES ESSENTIAL JOB FUNCTIONS The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. * Work on routine assignments including but not limited to scheduling, database design and management, purchase order and check request documentation, bid summaries, work orders, capital improvement/preventative maintenance * Answers telephone(s), greets internal and external customers providing general information and routing in response to questions related to all facility operations. * Arranges and prepares for meetings, appointments and interviews. * Coordinates facilities activities between departments * Researches and prepares various reports and proposals. * Input E-time for payroll and make sure that all punches are accurate. * Monitor parking assignment book and update when needed. * Oversees contract deadlines and updates when needed. * Researches and prepares proposals for repair work, furniture, etc. as it relates to purchasing policy. * Maintains files, including up to date list of CRT equipment, tools and other properties. * Compares all gas receipts to monthly invoice to ensure accuracy of bill. * Responsible for inventory of coffee supplies, facilities tools, vehicles, custodian supplies and vehicles’ supplies. * Coordinate dump run for warehouse throwaways. * Coordinate with facilities management to get vehicles repaired. * Responsible for validating invoices to include ensuring the vendor details are accurate and matching the records. ADDITIONAL JOB FUNCTIONS * Fax, file, type and mail * Customer service via phone and fax * Perform other related duties as needed as assigned. MINIMUM TRAINING AND EXPERIENCE Associate degree in administrative business or related field preferred. At least two (2) years of experience in an office environment required. Database Knowledge, MS Office proficiency including MS Word, MS Excel and MS Access required. Bi-lingual English/Spanish preferred. Excellent oral, written and customer service skills. ADA COMPLIANCE Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds). Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

Responsibilities

The Administrative Coordinator II performs a variety of skilled clerical work and database management functions as part of a facilities management team. Responsibilities include scheduling, managing databases, preparing reports, and coordinating activities between departments.