Administrative Coordinator III at University of Rochester

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Oct, 26

Salary

26.63

Posted On

12 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Information Retrieval, File Management, Scheduling, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Access, Records Management, Task Management, Administrative Support

Industry

Higher Education

Description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 400626 Psychiatry M&D Research Work Shift: UR - Day (United States of America) Range: UR URG 104 H Compensation Range: $19.04 - $26.63 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: GENERAL PURPOSE: The Administrative Coordinator III will work on the Network Health Prevention Program team located at the Department of Psychiatry, University of Rochester School of Medicine. This position will support the implementation and delivery of sponsored research projects, while also maintaining positive collaboration, communication, and accountability with all team members. ESSENTIAL FUNCTIONS Assists with distributing correspondence, reports, and other materials, tracking and reminding team members of due dates. Conducts information retrieval and data entry. Maintains moderately complex indexes and files. Responsible for keeping electronic files and folders (e.g. Box) named, sorted, and filed consistently in all team folders (e.g contract and regulatory folders). Places orders and makes purchases as directed to improve team administrative efficiency and ensure that team conducting field work has needed supplies and services Schedules meetings for team, using knowledge of team travel schedules, and ensures that team calendars are up to date and labeled Compiles, organizes, and maintains records of business transactions, participant payments, including travel receipts. Checks for consistency and completion of tasks in task management system, runs basic, pre-programmed reports of tasks remaining and completed QUALIFICATIONS High School diploma or equivalent and 2 years of relevant experience required. Or equivalent combination of education and experience required. 2 years of relevant experience, or equivalent combination of education and experience required. Proficiency with Microsoft Office software, including Outlook preferred. Access, Word, Excel, and PowerPoint preferred. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a Current Employee, please log into myURHR to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. Learn. Discover. Heal. Create. Located in western New York, Rochester is our namesake and our home. One of the world’s leading research universities, Rochester has a long tradition of breaking boundaries—always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you’re looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better—Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

Responsibilities

The Administrative Coordinator III supports the implementation of sponsored research projects within the Network Health Prevention Program. Key duties include managing correspondence, maintaining electronic files, scheduling meetings, and tracking business transactions and participant payments.