Administrative Coordinator – Manufacturing Plant at Albertsons Companies

Clackamas, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

25.77

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time and Attendance Management, Payroll Processing, Sales Order Processing, Supply Ordering, Standard Work Instruction Creation, Front Office Administration, Badge Access System Administration, Employee Services Coordination, Business License Maintenance, Purchase Card Program Management, Compliance Documentation, Employee Engagement Planning, Microsoft Office Proficiency, ERP Systems Proficiency, Organizational Skills, Multitasking

Industry

Retail

Description

About the company Albertsons Companies is at the forefront of the revolution in retail. With a fixation on raising the bar with innovation and building belonging through our culture, our team is rallying our company around a unique purpose: to create joy around each table and inspire a healthier tomorrow for every community. Albertsons Companies is one of the largest food and drug retailers in the United States, with over 2,200 stores in 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, Shaw's, Acme, Tom Thumb, Randalls, United Supermarkets, Pavilions, Star Market, Haggen, Carrs, Kings Food Markets, and Balducci's Food Lovers Market. We support our stores with 22 distribution centers and 19 manufacturing plants. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table. About the Role We are seeking a highly organized and detail-oriented Administrative Coordinator to support our manufacturing plant operations. This role is essential for managing front-office activities, employee services, compliance tasks, and various reporting functions. If you thrive in a fast-paced environment and enjoy multitasking, this position is for you. What you will be doing You will spend part of every day and one entire day managing different aspects of the time and attendance process in preparation for weekly payroll. Your attention to detail and accuracy will be integral to the success of this process. You will maintain various reports connected to the time and attendance data. Our stores will get to know and love you as you will be processing the sales orders and ensuring their dairy orders are routed as expected. Our associates will also get to know and love you as you will be responsible for maintaining the ordering of important supplies such as coffee, tea, paper, and pens. You will have the unique opportunity to get exposed to many different processes as you support the team in creating new Standard Work Instructions. We look forward to your smiling face, positive attitude, and desire to learn. Join our team today! Key Responsibilities * Serve as the primary front office contact for administrative tasks, including answering main line calls, assisting vendors and customers, greeting visitors, and managing incoming mail. * Administer the plant badge access system, process badge requests, and conduct audits as needed. * Coordinate employee services such as uniforms, new hire onboarding, drug screenings, locker assignments, and the employee incentive program. * Maintain business licenses and oversee the Purchase Card program, including transaction logs, reconciliation, and bank reviews. * Organize and scan documentation to support internal audits, compliance efforts, and accounting processes * Assist with hourly employee timekeeping, payroll submissions, attendance tracking, and payroll check distribution. * Manage office operations including supply ordering, phone list maintenance, mail and invoice handling, and file organization. * Plan and execute employee engagement activities such as safety luncheons, holiday events, and cultural celebrations. The targeted hourly pay rate range for this position is $17.21-$25.77 per hour. Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement. What we are searching for: * You are 18 years of age or older * You enjoy working as a part of a larger team to make an impact * Ensuring a safe work environment is a priority to you * You take pride in the work you do, with every detail, whether big or small * You must be able to lift up to 50 pounds * You believe being a part of your community matters We believe the successful candidate has these qualifications and experience: * High school diploma or equivalent; Associate degree preferred * 2+ years of administrative experience (manufacturing environment preferred) * Proficiency in Microsoft Office and ERP systems (M3, Workbrain, Power BI) * Strong organizational and multitasking skills * Excellent communication and customer service abilities * Good analytical and problem solving skills * Strong communication skills, oral and written * Knowledge of Payroll Management and Processing * Self-starter and willing to learn new tasks as the job grows * Detail oriented team player, with excellent time management skills * Preference for experience with payroll and Collective Bargaining Agreements * Must be able to work off shifts and weekends Our Cultural Principals * Teamwork: “We are one team” * Learning: “We are committed to a healthy future” * Ownership: “We act as owners” * Commitment: “We raise the bar” * Inclusivity: “We value different perspective” * Compassion: “We put people first” What is it like at Albertsons? Our 290,000 associates have a passion for great service and building lasting relationships with our customers. Through a companywide focus on innovation, we are continually enhancing our digital and product offerings, making it easy for customers to get what they need, wherever they are. Albertsons is an Equal Opportunity Employer This Company is an Equal Opportunity Employer, and does not discriminate based on race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records. We endeavor to make this site accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269 (option #4). Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table. Disclaimer The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process. Albertsons is an Equal Opportunity Employer This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4). Pay Transparency: Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement. Candidates with unique qualifications may be considered for compensation above this range. Dependent on length of service, hours worked, any applicable collective bargaining agreement and/or Company policy, benefits may include medical, dental, vision, disability and life insurance, sick pay*, PTO/Vacation pay*, paid holidays*, bereavement pay and retirement benefits (pension and/or 401(k) eligibility). Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans. Applications are accepted on an on-going basis. *For roles in Washington State: Sick pay and PTO/Vacation pay are accrued based on hours worked and paid holidays are issued at 7-9 days annually.

Responsibilities

The coordinator will serve as the primary front office contact, managing calls, visitors, mail, and administering the plant badge access system. Key duties include coordinating employee services, maintaining business licenses, overseeing the Purchase Card program, and assisting with hourly employee timekeeping and payroll submissions.