Administrative Coordinator at McCarthy Keville OSullivan

Galway, Connacht, Ireland -

Full Time

Start Date

Immediate

Expiry Date

23 Aug, 26

Salary

0.0

Posted On

25 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception Management, Diary Management, Social Media Management, Document Formatting, Database Maintenance, Travel Coordination, Expense Reconciliation, Facilities Monitoring, Written Communication, IT Proficiency, Office Administration, Prioritization

Industry

Environmental Services

Description

About us MKO is Ireland’s largest Planning and Environmental consultancy. Our team of 200+ experienced professionals work across the planning, environmental, ecology and related fields. We deliver challenging and complex projects for our clients and have an unrivalled track record of success. We add real value to our client’s projects through our multi-disciplinary expertise and a broad range of nationwide experience. Our success and growth rests entirely on the knowledge, skills, ambition and integrity of our people, and we value these qualities most highly. We are forward-thinking and work with a can-do attitude, which nurtures people, ideas and opportunities to help maximise potential. Through our work, we aim to leave a legacy we can all be proud of. Job Description MKO is seeking to recruit an Administrative Coordinator to join its Operations team. The ideal candidate will thrive in a role with a broad and diverse scope. They will have the ability to manage multiple priorities across a wide variety of tasks, projects and responsibilities. They will be personable but professional, outgoing and confident in their own abilities to fulfil the responsibilities of the role. The Administrative Coordinator will have the ability to work independently on their assigned tasks and responsibilities using their own experience and sound judgment. The main responsibilities of the role are as follows: General reception duties including dealing with calls, meet and greet clients, handle post/couriers, etc. Screen, organise and prioritise incoming emails and other communications and requests, and determine appropriate course of action Diary management and secretarial duties for directors. Coordinate and manage an active calendar of scheduled appointments and meetings, manage preparation for calendared events, and ensure tasks are completed Social Media/Newsletter - Support the company’s online presence, update content on the MKO website and social media, together with issuing the company monthly newsletter Project team support includes formatting and binding documents Maintaining database on the Company project management systems Organise training Manage purchases, payments, travel bookings and arrangements, credit card reconciliation and expenses. Office supplies - maintain levels of stationery, equipment, management of meeting rooms, etc. Facilities and maintenance monitoring Ad hoc requests Requirements: An outgoing and friendly personality with a professional demeanour Effective and clear communicator, with excellent written communication skills, spelling, and grammar Highly organised and methodical in ability to prioritise and track to completion, tasks, actions, and deliverables, with an excellent attention to detail Excellent computer IT skills across a range of software packages Proven ability to work as part of a team in a busy office environment and work on their own initiative A minimum of 3 years of office administration experience (preferably in professional services) Apply now: Candidates interested in the available position should apply with an up-to-date curriculum vitae and cover letter. About us https://www.youtube.com/watch?v=50vRU_YIbo0

Responsibilities

The Administrative Coordinator manages general reception, director diaries, and company communications including social media and newsletters. They also provide project team support, handle office facilities, and manage travel and expense arrangements.