COMPANY OVERVIEW

TerraGen Solar is a North American based manufacturer that offers a wide range of solar racking solutions for all roof types. We have supplied over 200 MW of racking solutions ranging from our standard TGR flat roof ballasted system, our TGT tilted pitched roof system, to our TGP flush mount system and custom site-specific designs for various customers. We are looking for an individual to join our team who shares our core values, mission, and vision with an ambitious drive for continuous innovation and improvement. At TerraGen, all team members have a voice and are encouraged to share their ideas and goals. We promote collaboration, equality, career advancement opportunities and provide individual growth support. We encourage building social relationships inside and outside of the workplace while providing a productive and positive working environment. We are a professional, yet youthful team that shares an entrepreneurial passion and drive to establish long-term relationships with not only our customers, but co-workers as well.
TerraGen Solar is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

JOB SUMMARY

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at TerraGen Solar. As a Administrative Coordinator for Operations & Logistics, you will support the Operations, Project Management and Sales teams by coordinating shipments, preparing documentation, managing communications with vendors and customers, and ensuring smooth daily administrative processes.

QUALIFICATIONS:

• Previous experience in an administrative, office coordination, or customer service support role
• Strong working knowledge of Microsoft Excel and other Office tools (Word, Outlook)
• Excellent organizational skills and attention to detail
• Comfortable handling high volumes of email, scheduling tasks, and document management
• Strong written and verbal communication skills
• Able to prioritize tasks and meet deadlines in a fast-paced environment
• Experience working with vendors, suppliers, or customers is an asset
• Knowledge of shipping/logistics processes is helpful but not required
  Job Types: Full-time, Permanent
  Pay: From $20.00 per hour

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Ability to commute/relocate:

• Alliston, ON L9R 1E9: reliably commute or plan to relocate before starting work (required)

Work Location: In person
Application deadline: 2025-08-0

1. Order Coordination: Coordinate shipment schedules and timelines in collaboration with Sales, Project Management, and Operations teams.
2. Vendor Communications: Act as the main point of contact for logistics-related communications with customers and vendors. Provide administrative support to the operations team, including onboarding new vendors or carriers.
3. Administrative Support: Prepare and manage shipping documents, including packing slips, invoices, and bills of lading. Assist with internal administrative tasks related to logistics, purchasing, and vendor management.
4. Data Entry & Document Management: Maintain accurate data and generate reports using Microsoft Excel and internal systems.
5. Schedule Coordination & Shipment Tracking: Track and monitor shipments using spreadsheets and carrier portals; proactively update internal teams and customers as needed.
6. Record Keeping & Communication: Maintain accurate records of orders, delivery confirmations, and vendor interactions to support smooth operations and timely deliveries.
7. Compliance & Documentation: Ensure all documentation meets internal standards and complies with applicable regulations and procedures.