Administrative Coordinator

at  Oregon Health Science University

JOB RELATED KNOWLEDGE, SKILLS AND ABILITIES (COMPETENCIES):

• Excellent oral and written communication skills, and excellent problem solving skills
• Experience with managing confidential and sensitive information.
• Must be very detailed oriented, highly organized, capable of working independently and in a team environment, and managing priorities at all times.
• Ability to prioritize conflicting needs, and to handle matters expeditiously and proactively
• Ability to follow-through on projects to successful completion, often with deadline pressures.
• Ability to identify/anticipate potential problems and provide sound solutions or alternatives.
• Proficiency in using PC and/or Mac and demonstrated knowledge of software programs including Windows, MS Office (word processing, spreadsheet, scheduling, graphic/presentation, database), email, fax and Internet applications.
• Ability to express thoughts and ideas in an articulate, clear, concise and influential manner.
• Ability to work collaboratively as a member of a team and promote teamwork in others.

Preferred Qualifications:

• Experience in an academic research setting.
• Experience with the OGA module of Oracle.
• Experience in an academic research setting, preferably working with NIH grants.

Additional Details:

• Manage calendars, meetings, conferences and travel. Coordinate meetings around budget and financial issues; personnel issues; communication issues. Maintain confidentiality of all personnel and research matters.
• Arrange travel arrangements, itineraries, agendas, and compile documents for travel-related meetings. Once trip is completed follow up with travel reimbursement submissions and track all travel related expenses. Ensure that travel and appointment calendars are fully coordinated at all times. This requires close coordination with the external colleague’s staff.
• Coordinate department reviews, faculty annual reviews, conferences, and other senior-level meetings.