Administrative Coordinator at Oregon Health & Science University

Ashland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jan, 26

Salary

0.0

Posted On

18 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Coordination, Communication Skills, Data Analysis, Grant Writing, Budgeting, Report Preparation, Statistical Information, Administrative Processes, Collaboration, Proofreading, Training, Program Sustainability, Document Review, Financial Tracking, Service Delivery, Problem Solving

Industry

Higher Education

Description

Department Overview The Administrative Coordinator performs and coordinates a wide variety of advanced technical or administrative related tasks to ensure a smooth flow of services and operations. Employees in this class plan perform and coordinate a complex or highly technical program in support of OHSU department/division wide activities. Function/Duties of Position Coordination: Collaborates with team members to plan, prepare, and present training for street team staff, partners, students, clients, or the public to provide information about OHSU street nursing team services, policies and processes; coordinates the editing, proofing, printing and distribution of grant applications, newsletters, brochures, and manuals; coordinates and implements entire administrative processes that support the street nursing team; analyzes data and uses judgment in making independent decisions regarding the coordination of the program; performs assigned lead work duties. Administrative Assignments. Cross trained to receive and review documents and applications submitted in request of benefits and/or services (grants, credits, reimbursements, claims for payments from specialized funds); collaborates with evaluation and co-coordinator to collect data and prepare reports outlining the impacts or changes in procedures on OHSU programs and funding; assists with compiling statistical information related to program or operation measuring success rate and/or performance to be used in grant proposals and to make decisions related to the program; assists in annual budgeting process; coordinates the development of detailed reports on a monthly, quarterly, semiannual, or annual basis; collaborates with program staff to maintain and track financial activities; including billing, inventory records of supplies, equipment and materials and assists with ordering supplies to support the field operations team as needed. Program Sustainability: Searches and identifies grants for sustained funding of the Street Nursing Team; explores job share opportunities with clinical partners for seamless service delivery; participates on the transition team to ensure seamless educational and service delivery post grant funding/new grant funding. Required Qualifications Four years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor’s degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience. Note: Successful completion of a formal OHSU Administrative Internship Program will substitute for one year of experience. Contact Compensation for confirmation of eligibility. Good communication skills, including written, verbal, and electronic. Preferred Qualifications Grant writing experience Additional Details Working environment is in shared office Benefits: Healthcare Options - Covered 100% for full-time employees and 88% for dependents, and $25K of term life insurance provided at no cost to the employee Two separate above market pension plans to choose from Vacation- up to 200 hours per year depending on length of service Sick Leave- up to 96 hours per year 8 paid holidays per year Substantial Tri-met and C-Tran discounts Additional Programs including: Tuition Reimbursement and Employee Assistance Program (EAP) All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.

Responsibilities

The Administrative Coordinator performs and coordinates a variety of advanced technical and administrative tasks to ensure smooth operations. This includes collaborating with team members, coordinating training, and managing administrative processes for the street nursing team.