Administrative Coordinator Pedi Neurosciences at GLP Transit

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

0.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Management, Accounts Payable, Accounts Receivable, Event Planning, Project Coordination, Clinical Support, Supply Procurement, Administrative Support

Industry

Hospitals and Health Care

Description

We Are Hiring Location: Austin, TX Facility: DC - Specialty Pavilion Department/Specialty: Pedi Neurosciences Schedule: Full Time | Monday - Friday 8:00a - 5:00p What You Will Do Execute Complex Dual-System Scheduling by managing sophisticated calendars across both UT and Ascension platforms to ensure seamless coordination for providers and employees. Direct Global Travel & Expense Logistics by orchestrating professional travel arrangements and managing the end-to-end reimbursement process with strict adherence to institutional policies. Lead Financial Administrative Operations by overseeing accounts payable and receivable functions to maintain departmental fiscal health. Orchestrate High-Impact Events & Conferences by spearheading the planning, coordination, and physical setup of departmental meetings and guest conferences. Drive Project & Clinical Support Initiatives by providing high-level administrative assistance to clinical managers and providers, ensuring specialized projects stay on track and organized. Manage Departmental Continuity by directing supply procurement and serving as the primary professional point of contact for guests and visiting clinicians. What You Will Need Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable. Additional Preferences Proven Administrative Mastery: Significant experience as an Administrative Assistant, specifically supporting clinical practices, providers, or senior healthcare management. Healthcare Industry Acumen: A deep understanding of the nuances within a clinical or academic medical environment. Event & Project Coordination: A track record of successfully planning events and managing project-based workloads with minimal supervision. Technical Agility: The ability to navigate multiple complex calendar systems Why Join Our Team Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter. Equal Employment Opportunity Employer Equal employment opportunity employer Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster. Fraud prevention notice Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system. E-Verify statement Employer does not participate in E-Verify and therefore cannot employ STEM OPT candidates. Benefits Paid time off (PTO)Various health insurance options & wellness plansRetirement benefits including employer match plansLong-term & short-term disabilityEmployee assistance programs (EAP)Parental leave & adoption assistanceTuition reimbursementWays to give back to your community Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.

Responsibilities

Manage complex dual-system scheduling and travel logistics for providers and employees within the Pedi Neurosciences department. Oversee financial administrative operations, event planning, and general departmental continuity and procurement.