Administrative Coordinator at Pegasus Laboratories, Inc.

Pensacola, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jan, 26

Salary

0.0

Posted On

27 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Document Preparation, Meeting Coordination, Project Planning, Expense Tracking, Vendor Management, PowerPoint Creation, Communication Skills, Interpersonal Skills, Time Management, Organizational Skills, Critical Thinking, Microsoft Office, Concur, Emotional Intelligence

Industry

Pharmaceutical Manufacturing

Description

At PBI-Gordon Companies, and our subsidiaries PBI-Gordon Corporation, Pegasus Laboratories, and PetAg, Inc, our priority is people, pets, and the places they go. As employee owners, we support each other in building our careers as well as our companies. Our foundation is rooted in integrity, innovation, partnership, and pride. Come grow with us! Job Summary: Provide executive administrative support to the Sr. Vice President, General Manager, and the Pegasus leadership team. Primary Responsibilities/Activities: Preserve and protect the Sr. Vice President and General Manager’s (SVP/GM) focus and time by providing administrative support and follow-up to ensure appropriate and timely actions are taken, including managing calendars; reading, researching, and routing assigned materials; producing accurate, timely, and properly formatted documents and correspondence; organizing, and maintaining physical & digital files. Plans and coordinates meetings, conferences, and teleconferences of varying size and complexity, including recurring Leadership Team (LT) meetings, ensuring efficient scheduling and logistical support Leads the planning and execution of key projects, including the preparation of high-quality materials for quarterly board meetings, ensuring alignment with organizational priorities and leadership team expectations Forecast and track monthly expenditures for the Pegasus SG&A. Set up vendors, process confidentiality agreements, and manage consulting contracts. Create and proofread PowerPoint presentations for the SVP/GM and Pegasus Leadership Team. Create, document, and maintain the LT agenda, meeting notes, and track action items. Manage the process for the timely submission and conduct the first review of SVP/GM direct reports' expenses submitted via Concur. Arrange domestic and international travel arrangements as needed for the SVP/GM and Pegasus Leadership Team. Maintain polite and professional communication via phone and email. Provide general support to customers, candidates, etc. Additional duties may be assigned. Qualifications: Bachelor’s degree required, with coursework in business administration, communications, or accounting desired, or equivalent work experience 5 or more years supporting senior-level management in a professional environment. Ability to uphold the highest confidentiality and to be discreet about company information and personal information of the Pegasus senior leadership team. Strong professional presence and demonstrated leadership skills, sound judgment, and the ability to interface with employees and leaders at all levels effectively. Strong written and verbal communication skills. Self-directed professional with strong interpersonal skills and emotional intelligence Advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook); Smartsheet, SharePoint, OneNote, Visio, Concur Familiarity with the Animal Health market is not required, but would be a plus. Experience with Concur expense management software preferred. Effective time management and organizational skills; proven ability to prioritize while simultaneously managing numerous projects/processes often under tight deadlines. Ability to understand projects, think critically, and identify solutions. PBI-Gordon Companies and its subsidiaries are proud to offer a comprehensive benefits package to eligible, full-time employees who work 30 hours per week or more. Full-time employees will become eligible to participate in benefits on the first of the month following their start date, unless stated otherwise below. (Note: Interns do not qualify for eligibility.) Medical Insurance We are committed to helping you and your dependents maintain health and wellness by offering voluntary, competitive medical insurance and prescription drug plan options. Dental Insurance Choose from two voluntary dental plans that are designed to help protect you and your dependents’ oral health. Vision Insurance Our voluntary vision insurance plan is designed to help protect you and your dependents eye health. Coverage is available for eye exams, frames, lenses, and contact lenses. Employee owners are responsible for 100% of the cost of this plan. Life Insurance with Accidental Death & Dismemberment (AD&D) We offer a company-paid $50,000 life insurance policy with AD&D. You also have the opportunity to purchase additional life and AD&D insurance for yourself, your spouse and/or your dependent children. The cost for this coverage is based on the amount you elect and your age. Short- and Long-term Disability Our company-paid short-term and long-term disability plans to provide income replacement in the event you are not able to work due to illness or injury. Short-term disability will provide 70% income replacement up to $1,350 per week and long-term disability will provide 60% income replacement up to $5,000 per month. Employee Assistance Program (EAP) EAP Services are company paid to benefit all employee-owners and their families. EAP provides up to six free counseling sessions to help you and your family members manage life stressors, solve personal or relationship concerns, and achieve your goals. Flexible Spending Account (FSA) Flexible Spending Plans offer employee-owners the option to set aside pre-tax monies into a medical reimbursement or dependent care account to help pay for out-of-pocket medical, dental or vision expenses or day care costs. The maximum contributions are determined by the IRS and adjusted annually. This is a use-it-or-lose-it account, meaning any funds remaining in the account following the close of the plan year will be forfeited. Pet Insurance We love our pets! Pet insurance options for your furry friends is offered through the ASPCA. Employee-owners can enroll and pay premiums directly to ASPCA. Paid Holidays & Paid Time Off (PTO) Everyone needs time off to rest and recharge! Paid time off includes Regular PTO, Personal PTO, and specified paid company holidays. *The amount of paid time off (PTO) depends upon the employee's position and years of service. Employee Stock Ownership Plan (ESOP) We act like we own the company because we do! An ESOP provides employees with an ownership stake in the company. It’s an additional form of compensation directly tied to PBI-Gordon Companies financial success. All regular employees are eligible to participate in the ESOP the first of the month following 30 days of service. PBI-Gordon Companies contributes approximately 18% of total compensation annually with a six-year vesting schedule. Our ESOP is more than a benefit, it is a key part of a culture, and it can provide significant rewards in retirement! 401(k) Retirement Savings Plan Saving for retirement is one of the most important financial decisions you can make. We offer a 401(k)-retirement savings plan to assist employees with this important financial goal. New employee owners are eligible to participate the first of the month following 30 days of employment. We provide a company match of 100% up to 3% deferral with a three-year vesting schedule. Fitness Reimbursement We believe regular exercise helps improve overall health and job performance. PBI-Gordon will reimburse up to a maximum of $300 annually for gym/fitness memberships. William Everett & Mary Ellen Mealman Scholarship Fund Children or grandchildren of employee-owners may apply for a scholarship under the William Everett & Mary Ellen Mealman scholarship fund. Applicants are awarded based on financial need, academic achievement, and involvement in extracurricular/community activities. Tuition Reimbursement After one full year of employment, employee-owners are eligible for tuition reimbursement for bachelor’s level coursework related to their current job or any future job offered at PBI-Gordon Companies. Parental Leave Company paid parental leave is offered to employee-owners following the birth of a child or the placement of a child with an employee in connection with adoption, foster care, or surrogacy. This policy will run concurrently with Family and Medical Leave Act (FMLA) leave, as applicable. If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA). Please see our CCPA disclosure for more information. Employment is contingent upon and may not begin until the successful completion of a pre-employment background check and drug screen. PBI-Gordon and its subsidiaries participate in E-Verify to confirm the identity and employment eligibility of all persons hired to work in the United States. For more information about E-Verify, including your rights and responsibilities, please visit the E-Verify Website.

Responsibilities

Provide executive administrative support to the Sr. Vice President, General Manager, and the Pegasus leadership team. Manage calendars, coordinate meetings, and lead project planning to ensure alignment with organizational priorities.