Administrative Coordinator (Power Products) at EK Machine

Fall River, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

0.0

Posted On

10 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, ERP Software, Inventory Management, Production Reporting, Microsoft Office, Customer Service, Purchase Order Processing, Cycle Counting, Data Entry, Scheduling, Costing Adjustment, KPI Reporting

Industry

Machinery Manufacturing

Description

SUMMARY Collects, organizes, monitors, and distributes information for several different functions in the company. Performs a wide-variety of administrative and staff support services. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Greet visitors and answer phones. * Monitor labor entries. * Generate daily business reports and distribute to management staff (KPI’s, Rework Spreadsheet, etc.). * Run production reports and verify their accuracy. * Complete and close job cards. * Adjust costing when problems are identified. * Coordinates inventory adjustments and cycle counts for Power Products. * Verify all material and labor have been issued to jobs. * Issue and receive in purchase orders. * Enter/Schedule Power Products planning jobs. * Enter and monitor orders through customer supplied demand schedules. * Edit orders received for price and nomenclature. * Confirm orders to customers with acknowledgements. * Process change orders. * Make changes to or cancels orders/backorders. * Update Confirmed Order List and ERP. * Enter Field Service costs. * Establish a positive working relationship with customer base through telephone, e-mail, and facsimile communication. * Enter replacement parts orders, work with engineering, purchasing & shipping departments to obtain parts for customer. * Create pre-assembly picklists and ship loose packets. Document shortages on Build Schedule. * Research and resolve inventory discrepancies. Coordinates cycle counts for Power Products with Cost Accountant. * Utilize material planning report to determine required materials to meet production schedule. * Create, schedule, distribute, track, transfer & close out all Power Products stock parts jobs. * Complete other duties as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High School Diploma or GED, plus 1-3 years of related experience or an equivalent combination of education and experience. Experience using computer applications, including Microsoft Office. LANGUAGE SKILLS Ability to read and comprehend simple instructions and memos, as well as operating and maintenance instructions and procedure manuals. Ability to write simple correspondence. Ability to effectively present information one-on-one to other employees of the organization. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentages. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is usually quiet.

Responsibilities

The role involves providing administrative support for Power Products, including managing production reports, labor entries, and order processing. It also requires coordinating inventory adjustments, cycle counts, and maintaining positive customer relationships.